Commission Implementing Regulation (EU) No 433/2012

Contents

Chapter I · General provisions

Article 1Definitions#

For the purposes of this Regulation, the following definitions shall apply:

(a)‘position message’ means the report on the position of a vessel automatically transmitted by the satellite-tracking device of the vessel to the Fisheries Monitoring Centre of the flag Member State;

(b)‘position report’ means the report made by the master of a vessel as provided for in Article 25 of Commission Implementing Regulation (EU) No 404/2011^note;

(c)‘CFR number’ means the Community Fleet Register identification number of the vessel as referred to in Article 10 of Commission Regulation (EC) No 26/2004^note.

Article 2Contact points#

1.Member States shall send the information concerning contact points, as referred to in Article 4(3) and (4) of Regulation (EU) No 1236/2010, to the NEAFC Secretary and to the European Fisheries Control Agency (the ‘Agency’) in computer-readable form.

2.Member States shall publish the information referred to in paragraph 1 on the secure part of their website established by Articles 114 and 116 of Regulation (EC) No 1224/2009.

Chapter II · Monitoring measures

Article 3Participation of the Union#

1.The list referred to in Article 5(1) of Regulation (EU) No 1236/2010 shall include the vessels authorised to fish for one or more regulated resources, broken down by species.Where applicable, the list shall refer to the CFR number allocated to each vessel.

2.Member States shall immediately inform the Commission, by computer transmission, of vessels for which the authorisation to fish in the Regulatory Area has been withdrawn or suspended.

Article 4Recording of catches#

1.In addition to the information specified in Article 14 of Regulation (EC) No 1224/2009, the fishing logbook referred to in Article 8 of Regulation (EU) No 1236/2010 shall contain the information set out in Part A of Annex I to this Regulation.

2.The production logbook referred to in Article 8(2) and (3) of Regulation (EU) No 1236/2010 shall be as set out in Part B of Annex I.

3.The stowage plan referred to in Article 8(2) and (3) shall be as set out in Part C of Annex I.

4.The code to be used for each species is the code established by the Food and Agriculture Organisation of the United Nations (FAO) as set out in Annex II.

Article 5Reporting of catches of regulated resources and position#

Member States shall use the format and the specifications for the transmissions to the NEAFC Secretary under Articles 9 and 11 of Regulation (EU) No 1236/2010 as set out in Annex III.

Article 6Global reporting of catches#

Member States shall transmit the data under Article 10, paragraphs 1 and 2 of Regulation (EU) No 1236/2010 in XML format.

III · Inspections

Article 7Designated body#

The Agency is designated to:

(a)coordinate the surveillance and inspection activities referred to in Article 17(1) of Regulation (EU) No 1236/2010;

(b)receive, send and forward the notifications referred to in Articles 18(2), 19(1) and 20(9) of Regulation (EU) No 1236/2010;

(c)keep the record referred to in Article 18(4) of Regulation (EU) No 1236/2010.

Article 8Identification of inspectors and of inspection means#

1.The special identity document referred to in Article 16(2) of Regulation (EU) No 1236/2010 shall comply with the model set out in Part A of Annex IV.

2.The inspection special signal referred to in Article 18(3) of Regulation (EU) No 1236/2010 shall comply with the model set out in Part B of Annex IV.

Article 9Inspection activities#

Member States shall send to the Agency the information related to the date and hour of the start and termination of the activities of inspection vessels and aircraft referred to in Article 18(4) of Regulation (EU) No 1236/2010 in accordance with the form set out in Annex V.

Article 10Surveillance procedure#

1.The sighting reports referred to in Article 19(1) of Regulation (EU) No 1236/2010 shall be transmitted using the form set out in Part A of Annex VI.

2.The surveillance reports referred to in Article 19(2) of Regulation (EU) No 1236/2010 shall be drawn up using the form set out in Part B of Annex VI.

Article 11Inspection reports#

The inspection reports referred to in Article 20(9) of Regulation (EU) No 1236/2010 shall be drawn up in accordance with the format set out in Annex VII.

Chapter IV · Port state control

Article 12Prior notification of entry into port#

The prior notification referred to in Article 24 of Regulation (EU) No 1236/2010 shall be made by means of the Port State Control (PSC) form provided for in Annex VIII with Part A duly completed as follows:

(a)the form PSC 1 shall be used where the vessel is carrying its own catches;

(b)the form PSC 2 shall be used where the vessel is engaged in transhipment operations, providing the information separately for catches from each donor vessel.

Article 13 #

1.When completing the prior notification in accordance with Article 25(1) of Regulation (EU) No 1236/2010, the flag Member State shall complete Part B of the PSC form provided for in Annex VIII.

2.When completing the prior notification in accordance with Article 25(2) and (4) of Regulation (EU) No 1236/2010, the port Member State shall complete Part C of the PSC form provided for in Annex VIII.

Article 14Port inspection reports#

The inspection reports referred to in Article 27 of Regulation (EU) No 1236/2010 shall be drawn up in accordance with the form set out in Annex IX and transmitted to the NEAFC Secretary with a copy to the Commission.

Chapter V · Infringements

Article 15Designated body#

The Agency is designated to receive, send and forward the information referred to in Articles 29, 30, 32, 33, 34, 36 and 43 of Regulation (EU) No 1236/2010.

Chapter VI · Data

Section 1 · Data communication

Article 16Communication to the NEAFC Secretary#

1.The data exchange formats and data communication systems referred to in Article 12(2) of Regulation (EU) No 1236/2010 to be used for transmission of reports and information to the NEAFC Secretary shall continue to comply with the rules set out in Annex X to this Regulation until the date referred to in paragraph 3; the corresponding codes to be used in communication with the NEAFC Secretary are as set out in Annex XI.

2.Member States shall complete, by 1 November 2020, all necessary technical preparations enabling the utilisation of the following data exchange formats and data communication systems for transmission of reports and information to the NEAFC Secretary:

(a)To exchange fishing logbook data, prior notification data, transhipment declaration data, and landing declaration data, the format shall be the Fishing Activity Domain XML Schema Definition based on the UN/FLUX P1000-3 standard. The data exchange shall comply with the FLUX Fishing Activities Implementation Document adopted by NEAFC.

(b)To report vessel monitoring system data, the format shall be the Vessel Position Domain XML Schema Definition based on the UN/FLUX P1000-7 standard. The data exchange shall comply with the FLUX Vessel Position Implementation Document adopted by NEAFC.

3.Member States shall use the data exchange formats and data communication systems referred to in paragraph 2 from the date to be communicated by the Commission following the decision by NEAFC to this effect. The data exchanges shall comply with the FLUX Implementation Documents adopted by NEAFC.

4.By way of derogation from paragraph 1 and 3, Member States may use the data exchange format referred to in paragraph 2 (b) to report vessel monitoring system data as of the entry into force of this Regulation. Member States shall inform the Commission of the date as of which the new data exchange format will be used.

Section 2 · Data security and confidentiality

Article 17Common provisions on data security and confidentiality#

1.This Section lays down detailed rules on confidentiality for the implementation of Article 45 of Regulation (EU) No 1236/2010. It shall apply to all electronic reports and messages under this Regulation with the exception of the global reporting of catches referred to in Article 6 of this Regulation.

2.Each Member State shall, where necessary, at the request of the NEAFC Secretary, rectify or erase electronic reports or messages the processing of which does not comply with Regulation (EU) No 1236/2010 and this Regulation.

3.The electronic reports and messages shall be used only for the purposes specified in the Scheme laid down by Regulation (EU) No 1236/2010.

Article 18Data from inspections#

1.Member States carrying out an inspection may retain and store electronic reports and messages transmitted by the NEAFC Secretary within 24 hours of the departure of the vessels, to which the data pertain, from the Regulatory Area without re-entry. Departure shall be deemed to have been effected six hours after the transmission of the intention to exit from the Regulatory Area.

2.Member States carrying out an inspection shall ensure the secure processing of electronic reports and messages in their respective electronic data processing systems, in particular where the processing involves transmission over a network.

3.Member States shall adopt appropriate technical and organisational measures to protect electronic reports and messages against accidental or unlawful destruction or accidental loss, alteration, unauthorised disclosure or access and against all inappropriate forms of processing.

4.Member States carrying out an inspection shall make the electronic reports and messages available for inspection purposes and only to inspectors assigned to the Scheme laid down by Regulation (EU) No 1236/2010.

Article 19Data processing systems#

1.Data processing systems used by Member States, the Commission and the Agency shall comply with the minimum security requirements set out in Part A of Annex XII.

2.For their main computer systems Member States shall meet the criteria set out in Part B of Annex XII.

3.The https protocol shall be used for communication of data covered by the Scheme laid down by Regulation (EU) No 1236/2010. When such data are communicated, appropriate encryption protocols shall be applied to ensure confidentiality and authenticity.

4.Access limitation to the data shall be secured via a flexible user identification and password mechanism. Each user shall be given access only to the data necessary for his/her task.

5.The technical standards for electronic data exchange between Member States, the Commission and the Agency may be laid down in consultation with the Member States, the Commission and the Agency.

VII · Final provisions

Article 20Repeal#

Regulation (EC) No 1085/2000 is repealed.

Article 21Entry into force#

This Regulation shall enter into force on the seventh day following that of its publication in the Official Journal of the European Union.

Annex I

Recording of catch

A. Logbook recordings

Data Element	Field code	Mandatory/Optional	Remarks
Date	DA	M	Activity detail; date of entry into the Regulatory Area
Time of entry	TI	M	Activity detail; time of entry into the Regulatory Area
Location			Activity detail; position of entry in R.A.
Latitude	LA	M	position at the time of entry
Longitude	LO	M	position at the time of entry
Quantity on board	OB		Activity detail; quantity on board by species
Species name^note		M	FAO species code for species listed in Annex II
Quantity^note		M	Live weight in kilogrammes
Fishing location			Activity detail; position
Latitude	LA	M^note	Position when the fishing operation starts
Longitude	LO	M^note	Position when the fishing operation starts
Time	TI	M^note	Activity detail; time when the fishing operation starts
Catch	CA		Activity detail; catch retained on board per fishing operation by species
Species^note		M^note	FAO species code for species listed in Annex II
Quantity^note		M^note	Live weight in kilogrammes
Fishing depth	FD	M^note	Distance from water surface to the lowest part of the fishing gear (in metres).
Total number of hauls/fishing operations during the day	FO	M^note	Activity detail; number of fishing operations per 24 hours period
Catch discarded	RJ		Activity detail; quantity caught and discarded by species
Species		M	FAO species code
Quantity		M	Live weight in kilogrammes
Cumulative Catch	CC		Activity detail; the estimated cumulative catch since the entry into the Regulatory Area by species.
Species^note		M	FAO species code for species listed in Annex II
Quantity^note		M	Live weight in kilogrammes
Date	DA	M	Activity detail; date(s) of transhipments
Transhipments	KG		Activity detail; quantities by species on-loaded and off-loaded in the R.A.
Species^note		M	FAO species code for species listed in Annex II
Quantity^note		M	Live weight in kilogrammes
Transhipped to	TT	M	Vessel registration detail; Radio call sign of receiving vessel
Transhipped from	TF	M	Vessel registration detail; Radio call sign of donor vessel
Date	DA	M	Message detail; date of transmission of a report
Time	TI	M	Message detail; time of transmission of a report (UTC)
Transmission used	TU	M^note	Message detail; name of radio station through which the report is transmitted
Type of report	TM	M	Message detail;
Time	TI	M	Activity detail; time of exit (UTC)
Date	DA	M	Activity detail; date of exit
Position			Activity detail; position of exit from the R.A.
Latitude	LA	M	position at the time of exit
Longitude	LO	M	position at the time of exit
Cumulative Catch on board	OB		Activity detail; cumulative catches retained on board by species
Species^note		M	FAO species code for species listed in Annex II
Quantity^note		M	Live weight in kilogrammes
Masters name and signature	MA	M

B. Production logbook recordings

Data Element	Field code	Mandatory/Optional	Remarks
Radio call sign	RC	M	Vessel registration detail; international radio call sign
Vessel name	NA	O	Vessel registration detail; name of the vessel
Contracting Party Internal reference number	IR	O	Vessel registration detail; unique Contracting Party vessel number as flag state 3-alpha country code followed by number
Vessel external registration number	XR	O	Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number
Date	DA	M	Activity detail; date of production
Quantity produced	QP		Activity detail; quantity produced by species per day
Species name		M	FAO species code
Quantity		M	Total product weight in kilogrammes
Product form		M	Product form code (Part E of Annex XI)
Quantity		M	Product weight in kilogrammesProduct form code and weight of the product: use as many pairs as needed to cover all products
Cumulative production of the period	AP		Activity detail; total quantity produced since the entry into the Regulatory Area by species
Species name		M	FAO species code
Quantity		M	Total product weight in kilogrammes
Product form		M	Product form code (Part E of Annex XI)
Quantity		M	Product weight of the product in kilogrammesProduct form code and weight of the product: use as many pairs as needed to cover all products
Species name	SN	O	Activity detail; FAO species code
Product code	PR	O	Activity detail; product code Part E of Annex XI
Type of packing	TY	O	Activity detail; type of packing Part F of Annex XI
Unit weight	NE	O	Activity detail; net product weight in kilogrammes
Number of units	NU	O	Activity detail; number of units packed
4.Masters name and address	MA	M

C. Stowage Plan

1.Processed catches must be stowed and marked in such a way that the same species and product categories and quantities can be identified when stowed in different parts in the hold.

2.A stowage plan must show the location of the products in the holds as well as the quantities of the products on board stated in kg.

3.The stowage plan shall be updated every day for the preceding day reckoned from 0000 hrs (UTC) until 2400 hrs (UTC).

Annex II

SPECIES LIST
FAO3-Alpha code	English common name	Scientific Name
ALF	Alfonsinos	Beryx spp.
ALC	Baird’s slickhead	Alepocephalus bairdii
ANT	Blue antimora (Blue hake)	Antimora rostrata
API	Iceland catshark	Apristuris spp
ARG	Argentines	Argentina spp.
BLI	Blue ling	Molva dypterygia
BRF	Blackbelly rosefish	Helicolenus dactylopterus
BSF	Black scabbard	Aphanopus carbo
BSH	Blue shark	Prionace glauca
BSK	Basking shark	Cetorhinus maximus
BSS	Seabass	Dicentrarchus labrax
CAP	Capelin	Mallotus villosus
CAS	Spotted wolffish	Anarhichas minor
CAT	Wolffish	Anarhichas spp.
CFB	Black dogfish	Centroscyllium fabricii
CMO	Rabbit fish (Rattail)	Chimaera monstrosa
COD	Atlantic Cod	Gadus morhua
COE	European conger	Conger conger
CYO	Portuguese dogfish	Centroscymnus coelolepis
CYH	Large- eyed rabbit fish (Ratfish)	Hydrolagus mirabilis
CYP	Longnose velvet dogfish	Centroscymnus crepidater
DCA	Birdbeak dogfish	Deania calceus
ELP	Eelpout	Lycods esmarkii
EPI	Black (Deep-water) cardinal fish	Epigonus telescopus
FOR	Forkbeard (Forkhead)	Phycis phycis
GAM	Mouse catshark	Galeus murinus
GHL	Greenland halibut	Reinhardtius hippoglossoides
GFB	Greater forkbeard	Phycis blennoides
GSK	Greenland shark	Somniosus microcephalus
GUP	Gulper shark	Centrophorus granulosus
GUQ	Leafscale gulper shark	Centrophorus squamosus
HAD	Atlantic haddock	Melanogrammus aeglefinus
HAL	Atlantic halibut	Hippoglossus hippoglossus
HER	Atlantic herring	Clupea harengus
HOM	Atlantic horse mackerel	Trachurus trachurus
HPR	Silver roughy (Pink)	Hoplostethus mediterraneus
HXC	Frilled shark	Chlamydoselachus anguineus
JAD	Norwegian skate	Raja nidarosiensus
KCD	Red king crab	Paralithodes camtschaticus
KEF	Deep-water red crab	Chacon (Geyron) affinis
LIN	Ling	Molva molva
LUM	Lumpfish	Cyclopterus lumpus
MAC	Atlantic mackerel	Scomber scombrus
MOR	Moras	Moridae
ORY	Orange roughy	Hoplosthethus atlanticus
OXN	Sailfin roughshark (Sharpback shark)	Oxynotus paradoxus
PHO	Risso’s smoothhead	Alepocephalus rostratus
PLA	American plaice	Hippoglossoides platessoides
PLE	European plaice	Pleuronectes platessa
POC	Polar cod	Boreogadus saida
POK	Saithe (Pollock)	Pollachius virens
PRA	Northern prawn	Pandalus borealis
REB	Beaked redfish	Sebastes mentella
RED	Redfish (unspecified)	Sebastes spp.
REG	Golden redfish	Sebastes marinus
RHG	Roughhead grenadier	Macrourus berglax
RIB	Common mora	Mora moro
RNG	Roundnose grenadier	Coryphaenoides rupestris
SBL	Blondnose six-gilled shark	Hexanchus griseus
SBR	Red seabream	Pagellus bogaraveo
SCK	Kitefin shark	Dalatias licha
SFS	Silver scabbard	Lepidopus caudatus
SHL	Greater lanternshark	Etmopterus princeps
SHL	Velvet belly	Etmopterus spinax
SHO	Blackmouth dogfish	Galeus melastomus
RCT	Straightnose rabbitfish	Rhinochimaera atlantica
RJG	Arctic skate	Raja hyperborea
RJY	Round skate	Raja fyllae
SFV	Small redfish (Norway haddock)	Sebastes viviparus
SKA	Skates	Raja spp.
SKH	Sharks	Selachimorpha
SYR	Knifetooth dogfish	Scymnodon ringens
TJX	Spiny (Deep-sea) scorpionfish	Trachyscorpia cristulata
USK	Tusk	Brosme brosme
WHB	Blue whiting	Micromesistius poutassou
WRF	Wreckfish	Polyprion americanus

III

1)CATCH ON ENTRY report
Data Element	Field Code	Mandatory /Optional	Remarks
Start record	SR	M	System detail; indicates start of record
Address	AD	M	Message detail; destination, ‘XNE’ for NEAFC
Sequence Number	SQ	M	Message detail; serial number in current year
Type of Message	TM	M	Message detail; message type, ‘COE’ as Catch on Entry report
Radio call sign	RC	M	Vessel registration detail; international radio call sign of the vessel
Trip Number	TN	O	Activity detail; fishing trip serial number in current year
Vessel Name	NA	O	Vessel registration detail; name of the vessel
Community fleet register number (CFR)	IR	O	Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters).
External Registration Number	XR	O	Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number.
Latitude	LA	M	Activity detail; position at time of transmission
Longitude	LO	M	Activity detail; position at time of transmission
Quantity on board	OB		Activity detail; quantity by species on board, in pairs as needed.
species		M	FAO species code
live weight		M	Live weight in kilograms, rounded to the nearest 100 kilograms.
Date	DA	M	Message detail; date of transmission
Time	TI	M	Message detail; time of transmission
End of record	ER	M	System detail; indicates end of the record

Annex IV

Inspection identification

A. Identification of inspectors

The card should be 10 × 7 cm and may be laminated plastic.

The colours of the NEAFC inspection pennant are indicated in Annex IV(B).

The card number consists of the 3-alpha country code followed by a four digit serial number of the Contracting Party

B. NEAFC Inspection signal

1.Two pennants, one directly above the other, are to be flown during daylight and in conditions of normal visibility.The distance between the pennants shall not exceed one meter

2.The boarding craft shall display one inspection pennant as indicated above. The pennant may be half scale. The pennant may be painted on the hull or on any vertical sides of the craft. When painted, the black letters ‘NE’ can be left out.

Annex V

A.Report of entry of inspection and surveillance craft in the R.A.
Data Element	Code	Mandatory/ Optional	Remarks
Start Record	SR	M	System detail; indicates start of the record
Address	AD	M	Message detail; destination, ‘XNE’ for NEAFC
From	FR	M	Message detail; address of the transmitting Contracting Party
Record Number	RN	M	Message detail; message serial number in current year
Type of Message	TM	M	Message detail; message type, ‘SEN’ as entry report of the surveillance craft in the R.A.
Record Date	RD	M	Message detail; date of transmission
Record Time	RT	M	Message detail; time of transmission
Means of surveillance	MI	M	Surveillance detail; ‘VES’ to indicate surface craft, ‘AIR’ to indicate fixed wing aircraft, ‘HEL’ to indicate helicopter
Radio call sign	RC	M	Surveillance detail; International radio call sign of the surveillance craft
Assigned inspectors ID	AI	M	Surveillance detail; card number, repeated as necessary
Date	DA	M	Surveillance detail; date of entry^note
Time	TI	M	Surveillance detail; time of entry^note
Latitude	LA	M	Surveillance detail; position at time of entry^note
Longitude	LO	M	Surveillance detail; position at time of entry^note
End record	ER	M	System detail; Indicates end of the record

Annex VI

Surveillance and sighting reports

A. NEAFC sighting report

Data Element	Code	Mandatory/Optional	Remarks
Start record	SR	M	System detail; indicates start of record
Address	AD	M	Message detail; destination, ‘XNE’ for NEAFC
From	FR	M	Message detail; address of the transmitting party (Contracting Party)
Record Number	RN	M	Message detail; serial number in current year
Type of Message	TM	M	Message detail; message type, ‘OBS’ as Observation report
Radio call sign	RC	M	Surveillance detail; international radio call sign of the surveillance craft
Record Date	RD	M	Message detail; date of transmission
Record Time	RT	M	Message detail; time of transmission
Observation Serial Number	OS	M	Surveillance detail; observation serial number
Date	DA	M	Surveillance detail; date when vessel sighted
Time	TI	M	Surveillance detail; time when vessel sighted
Latitude	LA	M	Surveillance detail; latitude when vessel sighted
Longitude	LO	M	Surveillance detail; longitude where vessel sighted
Object Identification	OI	M	Vessel registration detail; radio call sign of the sighted vessel
External Registration Number	XR	M	Vessel registration detail; side number of the sighted vessel or IMO number in the absence of a side number
Vessel Name	NA	O	Vessel registration detail; name of the sighted vessel
Flag State	FS	M	Vessel registration detail; flag state of the sighted vessel
Vessel Type	TP	O	Vessel characteristics; type of the sighted vessel
Speed	SP	O	Surveillance detail; speed of the sighted vessel
Course	CO	O	Surveillance detail; heading of the sighted vessel
Activity	AC	M	Surveillance detail; activity of the sighted vessel Annex XI (B)
Photograph	PH	M	Surveillance detail; was there a photograph taken of the sighted vessel, ‘Y’ or ‘N’
Comments	MS	O	Surveillance detail; free text to complete the report
End of record	ER	M	System detail; indicates end of an individual record

B. NEAFC surveillance report

CONTRACTING PARTY …	ASSIGNED INSPECTION CRAFT:	TYPE …
CALL SIGN …
NEAFC REFERENCE …
ASSIGNED INSPECTORS:	NAME …	NEAFC REFERENCE …
NAME …	NEAFC REFERENCE …

A. patrol

A1	PATROL ARRIVING IN RA:	DATE …	TIME …	UTC	LATITUDE …	LONGITUDE …
A2	PATROL LEAVING RA:	DATE …	TIME …	UTC	LATITUDE …	LONGITUDE …
A3	EQUIPMENT USED TO DETERMINE POSITION: …

B. observations

B1	B2	B3	B4	B5	B6	B7	B8	B9	B10	B11	B12
N^o	Date	Time UTC	Position	Vessel sighted^note	IRCS/external marking	Flag State	Heading/Speed	Typeof vessel	Activity	Photo N^o	Infringement or Observation
Latitude	Longitude

Authorised Inspector(s) signature …

Signature …

VII

Neafc report on inspections

CONTRACTING PARTY:		…
ASSIGNED INSPECTION VESSEL:	NAME	…
REGISTRATION NUMBER.	…
CALL SIGN	…
NEAFC REFERENCE	…
ASSIGNED INSPECTORS:	NAME	…
NEAFC REFERENCE	…
NAME	…
NEAFC REFERENCE	…

Part a. identification of inspected vessel

A.1.1.IMO number ……A.1.2.International Radio Call Sign …A.1.3.Vessel Name …A.2.External Registration Number …A.3.Vessel Type. …A.4.Position of Inspection determined by the inspection vesselDATE …TIME … UTCLatitude … Longitude …A.5.Equipment used to determine the position…	A.6.Flag state …A.7.Master’s Name and Address. ………A.8.Vessel Activity …A.9.Position of Inspection determined by the inspected vesselDATE …TIME … UTCLatitude. … Longitude …A.10.Equipment used to determine the position…
Observations by the inspectors, if any: ……………… initials : …

PART B. VERIFICATIONIn the event that the result of the verification is positive indicate by encircling Y and if negative mark N, otherwise indicate or note the requested information.

B.1.Vessel Documentation	Checked: Y/N
B.1.1.Authorisation to fish in the NEAFC Regulatory Area :	Y/N
B.1.2.Authorisation to fish the following regulated resources : …
B.1.3.Where appropriate,	Y/N	Certified Drawing or description of fish room kept on board:	Y/N
B.1.4.Where appropriate,	Y/N	Certified Drawing or description of refrigerated sea water tanks kept on board:	Y/N
B.1.5.Where appropriate,	Y/N	Certified Calibration tables of refrigerated sea water tanks kept on board :	Y/N
Observations by the inspectors, if any:…………… initials …

B.2.Reporting of vessel movements / VMS	Checked: Y/N
B.2.1.Fishing trip	B.2.2.Reports / VMS
	Arrival in NEAFC RA	Last position communicated	VMS transponder installed	Y/N
VMS system operative	Y/N
Date			Are reports communicated	Y/N – If Yes, note:
Time			□a)Catch ‘on Entry report’	date: …
Longitude			□b)Weekly catch report	date: …
Latitude			□c)Transhipment	date:…
Days in NEAFC R.A		□d)Last manual position report	date: …
□e)Catch ‘on Exit’ report	date: …

B.3. Recording of fishing effort and catches

B.3.1.Fishing Logbook	Checked: Y/N
B.3.1.1.Are recordings made in accordance with Article 9^note:	Y/N
B.3.1.1.1.If not, indicate the inaccurate or missing recording(s):
	□a)logbook not bound with numbered pages;
□b)fishing gear used;
□c)recording of catches by species and total;
□d)fishing zones / location;
□e)where appropriate	Y/N	transhipments;
□f)where appropriate,	Y/N	transmission of hail reports;
□g)certification of recordings by the master.
□h)other: …

B.3.2Production Logbook and Stowage Plan	Checked: Y/N
B.3.2.1.Are production logbook and stowage plan required:	Y/N
B.3.2.2.Production logbook available :	Y/N	If No, go to 3.2.4
B.3.2.3If Yes, Information:	COMPLETE/INCOMPLETE
B.3.2.3.1.If not, indicate the missing information:
	□a)quantities kept on board in product weight by type of commercial presentation and species;
□b)conversion factors for each type of presentation.;
□c)certification of recordings by the master.
□d)other: …
B.3.2.4.A stowage plan maintained:	Y/N
B.3.2.5.If Yes, Information:	COMPLETE/INCOMPLETE
B.3.2.5.1.If not, indicate the missing information:
	□a)quantities not stowed by type of commercial presentation and species as indicated in the plan;
□b)quantities by type of commercial presentation and species in the hold not identified.
□c)other: …

B.4.Catches retained on board	Checked: Y/N
B.4.1.Quantities recorded by the master
Species	Declared quantities on board(Kilograms Live weight)	Where availableProcessed Quantities(Kilograms Processed weight)	Conversion factor
On Board^note	Caught^note	Transshipped^note	Total on Board^note









Total

B.4.2.Quantities on board determined by the inspectors
Species	Quantity(Kilograms Processed weight)	Volume/Density Factor /Conversion Factor	Calculated quantities(Kilograms Live weight)	Difference %^note	Observations








Total

B.5.Fishing gear and markings	Checked: Y/N
B.5.1.Type of fishing gear used (Appendix 2(A) to Annex II^note): …
B.5.2.Type of net attachments used (Appendix 2(B) to Annex II^note): …
B.5.3.Stationary gear used marked :	Y/N	Comment: …
B.5.4.Unused gear securely lashed and stowed:	Y/N	Comment : …

B.5.5.Mesh measurement of gear used	Checked: Y/N
B.5.5.1.Cod end (inclusive of lengthener(s), if any - Sample of 20 meshes)
Type of Gear^note	CONDITION : WET/DRY	MATERIAL : …	Average width	Legal size
MESH SIZE (WIDTH)In Millimetres	(in mm)	(in mm)

B.5.5.2.Chafer Samples of .............. meshes
Type^note	CONDITION: WET/DRY	MATERIAL: …	Average width	Legal size
MESH SIZE (WIDTH)In Millimetres	(in mm)	(in mm)

B.5.5.3.Rest of net - Sample of 20 meshes
Type^note	CONDITION : WET/DRY	MATERIAL: …	Average width	Legal size
MESH SIZE (WIDTH)In Millimetres	(in mm)	(in mm)

Part C. evaluation

C.1.Analysis of catches of the last haul	Checked: Y/N
SAMPLE TAKEN: Y/N	Weight: … in Kg.	VISUAL ESTIMATE Y/N
SpeciesFAO Alpha Code	Weight of Species(live weight Kg)	%Undersized Fish	%Discards	Remarks





Total

Part D. cooperation

D.1.Level of cooperation deemed appropriateY/N

D.1.1.If not, indicate the shortcomings□a)prevented an inspector from carrying out his duties;□b)falsifying or concealing the markings, identity or registration of the fishing vessel;□c)concealing, tampering with or disposing of evidence relating to an investigation;.□d)failure to facilitate prompt and safe boarding and disembarkation;□e)failure to allow the inspectors to communicate with authorities of the flag contracting Party and the inspecting contracting Party;□f)failure to provide access to relevant areas, decks and rooms of the fishing vessel, catch (whether processed or not) nets or other gear, equipment, and any relevant documentsObservations by the inspectors if any: ……………… initials: …

Part e. infringements and observations

E.1.Infringements noted
Article	List NEAFC provision(s) violated and summarise observations and pertinent facts











Seal Number(s)	Refer to evidence, documentation or photographs

E.2. Observations by the inspectors

initials:…

Statement of witness:

date: signature:

name: address:

E.3. Observations by the Master

I, the undersigned, Master of the vessel …, hereby confirm that a copy of this report and second photographs taken, if any, have been delivered to me on this date. My signature does not constitute acceptance of any part of the contents of this report, except my own observations, if any.

Signature:Date:

Part f. declaration by neafc inspectors

Date … and time arrived on board … UTC.

Date … and time of departure … UTC

Where appropriate, date … and time of the termination of the inspection … UTC.

Inspector’s signature(s). …

Inspector’s name(s)…

VIII

Port state control forms

Notifications and the completion of Parts A, B and C pursuant to Articles 22, 23 and 39 of the NEAFC scheme of control and enforcement shall be done through an online application established by the NEAFC Secretary on the NEAFC website. A fax-based system, using the forms set out in this Annex shall be used as a back-up system in the event that the NEAFC website is offline.

PORT STATE CONTROL FORM — PSC 1PART A: To be completed by the Master of the Vessel. Please use black ink (1)Name of Vessel:IMO Number (2):Radio Call Sign:Flag State:E-mail Address:Telephone Number:Fax Number:Inmarsat Number:Vessel master’s name:Vessel master’s nationality:Vessel owner:Certificate of Registry ID:Vessel dimension:Length (m):Beam (m):Draft (m):Port State:Port of Landing or Transhipment:Last port of call:Date:Estimated Time of Arrival:Date:Time UTC:Total catch on board — all areasCatch to be landed (3)Species (4)Product (5)Type of process-ing (6)Area of catchConversion factorProduct weight (kg)Product weight (kg)NEAFC CA(ICES subareas and divisions)NAFO RA(Sub Division)Other areas

PART B: For official use only — to be completed by the Flag StateThe Flag State of the vessel must respond to the following questions by marking in the box ‘Yes’ or ‘No’NEAFC CANAFO RAYesNoYesNoa) The fishing vessel declared to have caught the fish had sufficient quota for the species declaredb) The quantities on board have been duly reported and taken into account for the calculation of any catch or effort limitations that may be applicablec) The fishing vessel declared to have caught the fish had authorisation to fish in the area declaredd) The presence of the fishing vessel in the area of catch declared has been verified according to VMS dataFlag State confirmation: I confirm that the above information is complete, true and correct to the best of my knowledge and belief.Name and Title:Date:Signature:Official Stamp:PART C: For official use only — to be completed by the Port StateName of Port State:Authorisation:Yes:No:Date:Signature:Official Stamp:(1) Black ink is required when faxing forms(2) Fishing vessels not assigned an IMO number shall provide their external registration number(3) If necessary an additional form or forms shall be used(4) FAO Species Codes — Annex V(5) Product presentations — Appendix 1 to Annex IV(6) Type of processing — NEAFC Appendix 1c) to Annex IV

PORT STATE CONTROL FORM — PSC 2PART A: To be completed by the Master of the Vessel. A separate form shall be completed for each donor vessel. Please use black ink (1)Name of Vessel:IMO Number (2):Radio Call Sign:Flag State:E-mail Address:Telephone Number:Fax Number:Inmarsat Number:Vessel master’s name:Vessel master’s nationality:Vessel owner:Certificate of Registry ID:Vessel dimension:Length (m):Beam (m):Draft (m):Port State:Port of Landing or Transhipment:Last port of call:Date:Date and location of transhipment:Transhipment authorisation if relevant:Estimated Time of Arrival:Date:Time UTC:Catch Information for Donor Vessels: A separate form shall be completed for each Donor VesselName of VesselIMO Number (2)Radio Call SignFlag StateTotal catch on board — all areasCatch to be landed (3)Species (4)Product (5)Type of process-ing (6)Area of catchConversion factorProduct weight (kg)Product weight (kg)NEAFC CA(ICES subareas and divisions)NAFO RA(Sub Division)Other areas

PART B: For official use only — to be completed by the Flag StateThe Flag State of the vessel must respond to the following questions by marking in the box ‘Yes’ or ‘No’NEAFC CANAFO RAYesNoYesNoa) The fishing vessel declared to have caught the fish had sufficient quota for the species declaredb) The quantities on board have been duly reported and taken into account for the calculation of any catch or effort limitations that may be applicablec) The fishing vessel declared to have caught the fish had authorisation to fish in the area declaredd) The presence of the fishing vessel in the area of catch declared has been verified according to VMS dataFlag State confirmation: I confirm that the above information is complete, true and correct to the best of my knowledge and belief.Name and Title:Date:Signature:Official Stamp:PART C: For official use only — to be completed by the Port StateName of Port State:Authorisation:Yes:No:Date:Signature:Official Stamp:(1) Black ink is required when faxing forms.(2) Fishing vessels not assigned an IMO number shall provide their external registration number.(3) If necessary an additional form or forms shall be used.(4) FAO Species Codes — Annex V.(5) Product presentations — Appendix 1 to Annex IV.(6) Type of processing — NEAFC Appendix 1c) to Annex IV.

Annex IX

INSPECTION REPORT FORMReport on Port State Control inspection (PSC 3)Inspection report number:A. INSPECTION REFERENCELandingYesNoTranshipmentYesNoOther reason for port entryPort StatePort of landing or transhipmentVessel nameFlag StateIMO Number (1)International Radio call signLanding/transhipment startedDateTimeLanding/transhipment endedDateTimeVessel TypeCertificate of Registry IDPort of RegistryVMSVessel master’s nameVessel master’s nationalityFishing master’s nameFishing master’s nationalityVessel’s owner/operatorVessel’s beneficial owner (2)Vessel’s agentLast port of call:Date:B. INSPECTION DETAILSName of donor vessel (3)IMO Number (1)Radio call signFlag State

B 1. Catch recorded in the logbookSpecies (4)Area of catchDeclared live weight kgConversion factor usedB 2. Fish landed or transhipped (3)Spe-cies (4)Type of process-ing (5)Pro-duct (6)Area of catchProduct weight landed in kgCon-version factorEquivalent live weight kgDiff (kg) between live weight declared in the logbook and the live weight landedDiff (%) between live weight declared in the logbook and the live weight landedDiff (kg) between Product weight landed and PSC 1/2Diff (%) between Product weight landed and PSC 1/2RELEVANT TRANSHIPMENT AUTHORISATION:B 3. Information about landings authorised without confirmation from the flag State ref: NEAFC art. 23.2/NAFO art. 45.6Name of storage:Name of competent authorities:Deadline for receiving confirmation:

B 4. Fish retained on boardSpecies (4)Type of process-ing (5)Pro-duct (6)Area of catchProduct weight in kgConversion factorLive weight kgDiff. (kg) between product weight on board and PSC 1/2Diff. (%) between product weight on board and PSC 1/2C. RESULTS OF INSPECTIONC1. GeneralInspection startedDateTimeInspection endedDateTimeStatus in other RFMO areas where fishing or fishing-related activities have been undertaken, including any IUU vessel listingRFMOVessel identifierFlag State statusVessel on authorised listVessel on IUU listObservationsC2. Gear inspection in port (in accordance with Annex XVIII (e))A. General dataNumber of gear inspectedDate gear inspectionHas the vessel been cited?YesNoIf yes, complete the full ‘verification of inspection in port’ form.If no, complete the form with the exception of the seal detailsB. Otter Trawl detailsSeal numberIs seal undamaged?YesNoGear type

Attachments:Grate Bar Spacing (mm):Mesh type:Average mesh sizes (mm):Trawl part:Wings:Body:Lengthening Piece:Codend:D. OBSERVATIONS BY THE MASTERI, the undersigned, Master of the vessel hereby confirm that a copy of this report have been delivered to me on this date. My signature does not constitute acceptance of any part of the contents of this report, except my own observations, if any.Signature: Date:E. INFRINGEMENTS AND FOLLOW-UPE1. NAFOE1.A. Sea InspectionInfringements resulting from Inspections inside NAFO R.A.Inspection PartyDate of insp.DivisionNAFO CEM infringement legal referenceE1.B. Port Inspection results(a) Confirmation of Infringements found at sea inspectionNAFO CEM infringement legal referenceNational Infringement legal reference(b) Infringements found at sea inspection and not possible to be confirmed during the Port Inspection.Comments:

(c) Additional infringements found during the Port InspectionNAFO CEM infringement legal referenceNational Infringement legal referenceE2. NEAFC infringement notedArticleNEAFC provision(s) violated and summary of pertinent factsInspector’s observations:Action taken:Inspecting authority/agencyInspector’s NameInspector’s signatureDate and placeF. DISTRIBUTIONCopy to flag StateCopy to NEAFC SecretaryCopy to NAFO Executive Secretary(1) Fishing vessels not assigned an IMO number shall provide their external registration number.(2) If known and if different from vessel’s owner.(3) In cases where a vessel has engaged in transhipment operations, a separate form shall be used for each donor vessel.(4) FAO Species Codes — NEAFC Annex V — NAFO Annex II.(5) Type of processing — NEAFC Appendix 1c) to Annex IV.(6) Product presentations — NEAFC Appendix 1 to Annex IV — NAFO Annex XX (C).

Annex X

Data exchange format and data communication systems

A. Data exchange format

1.Data characters shall be in accordance with ISO 8859.1.

2.Each data transmission shall be structured as follows:

a double slash (‘//’) and the characters ‘SR’ indicate the start of a message;

a double slash (‘//’) and field code indicate the start of a data element;

a single slash (‘/’) separates the field code and the data;

pairs of data are separated by space;

the characters ‘ER’ and a double slash (‘//’) indicate the end of a record.

B. Data communication systems

Electronic data transmission of reports and messages between Member States and the Secretary shall use data communication systems duly tested.

C.1 Format for electronic exchange of fisheries monitoring, inspection and surveillance information

Category	Data Element	Field code	Type	Contents	Definitions
System Details	Start Record	SR			Indicates start of the record
End Record	ER			Indicates end of the record
Return Status	RS	Char*3	Codes	ACK / NAK = Acknowledged / Not Acknowledged
Return Error Number	RE	Num*3	001 – 999	Codes indicating errors as received at operation centre)
Message Details	Address destination	AD	Char*3	ISO-3166 Address	Address of the party receiving the message, ‘XNE’ for NEAFC
From	FR	Char*3	ISO-3166 Address	Address of the transmitting party, (Contracting Party)
Type of Message	TM	Char*3	Code	First three letters of the message type
Sequence Number	SQ	Num*6	NNNNNN	Message serial number
Record Number	RN	Num*6	NNNNNN	Serial number of the record in the relevant year
Record Date	RD	Num*8	YYYYMMDD	Year, month and date
Record Time	RT	Num*4	HHMM	Hours and minutes in UTC
Date	DA	Num*8	YYYYMMDD	Year, month and date
Time	TI	Num*4	HHMM	Hours and minutes in UTC
Cancelled report	CR	Num*6	NNNNNN	Number of the report to be cancelled
Year of the report to be cancelled	YR	Num*4	NNNN	Year of the report to be cancelled
Vessel Registration Details	Radio Call Sign	RC	Char*7	IRCS Code	International Radio Call Sign of the vessel
Vessel name	NA	Char*30		Name of the vessel
Ext. registration	XR	Char*14		Side Number of the vessel or IMO number in the absence of a side number
Flag State	FS	Char*3	ISO-3166	State of registration
Contracting Party internal reference number	IR	Char*3	ISO-3166	Unique vessel number attributed by the flag State following to registration
Num*9	+ max. 9N
Port Name	PO	Char*20		Port of registration of the vessel
Vessel Owner	VO	Char*60		Name and address of the vessel owner
Vessel Charterer	VC	Char*60		Name and address of the vessel charterer
Vessel Character Details	Vessel capacity	VT	Char*2	‘OC’/‘LC’	According to:‘OC’ OSLO 1947 Convention /‘LC’ LONDON ICTM-69
Unit		Num*4	Tonnage	Capacity of the vessel in metric tons
Vessel Power	VP	Char*2	0-99999	Indication of which measurement unit applies "HP" or "KW"
Unit		Num*5		Total main engine power
Vessel Length	VL	Char*2	‘OA’/‘PP’	Unit ‘OA’ length overall, ‘PP’ length between perpendiculars
		Num*3	Length in meters	Total length of the vessel in meters, rounded to the nearest whole meter
Vessel Type	TP	Char*3	Code	As listed in Part A of Annex XI
Fishing Gear	GE	Char*3	FAO Code	International Standard Statistical Classification of the Fishing Gear as (Part C of Annex XI)
Licence Details	Date of issuing	IS	Num*8	YYYYMMDD	Date of Authorisation to fish for one or more regulated species
Regulated Resources	RR	Char*3	FAO Species Code	FAO Species Code for the regulated resource
Start Date	SD	Num*8	YYYYMMDD	Date on which the validity of the authorisation/suspension commences
End Date	ED	Num*8	YYYYMMDD	Expiry date of the validity of the authorisation to fish for the regulated resource
Limited Authorisation	LU	Char*1		‘Y’ or ‘N’ to indicate whether a limited authorisation is valid or not
Relevant Area	RA	Char*6	ICES Code	Area(s) prohibited
Species Name	SN	Char*3	FAO Species Code	Prohibited species
Activity Details	Latitude	LA	Char*5	NDDMM *WGS-84)	e.g. //LA/N6235 = 62°35′ North
Longitude	LO	Char*6	E/WDDDMM (WGS-84)	e.g. //LO/W02134 = 21°34′ West
Latitude (decimal)	LT	Char*7	+/-DD.ddd¹	Value negative if latitude is in the southern hemisphere¹ (WGS84)
Longitude (decimal)	LG	Char*8	+/-DDD.ddd¹	Value negative if longitude is in the western hemisphere¹ (WGS84)
Trip Number	TN	Num*3	001-999	Number of the fishing trip in current year
Days Fished	DF	Num*3	1 – 365	Number of days the vessel spent in the Regulatory Area during the trip
Predicted Date	PD	Num*8	YYYYMMDD	Estimated date UTC for future event
Predicted Time	PT	Num*4	HHMM	Estimated time UTC for future event
Weekly catch	CA			The cumulative catch retained on board by species, in kilogram live weight rounded to the nearest 100 Kg since the vessel entered the R.A. or, in the event a previous has been transmitted during the same trip, since the last ‘Catch’ report, in pairs as needed.
Species		Char*3	FAO species code
Quantity		Num*7	0-9999999
Quantity onboard	OB			Quantity onboard the vessel by species in kilograms live weight rounded to the nearest 100 Kg, in pairs as needed
Species		Char*3	FAO Codes
Quantity		Num*7	0-9999999
Transferred species	KG			Information concerning the quantities transferred between vessels by species in kilograms live weight rounded to the nearest 100 Kg. whilst operating in the R.A.
Species		Char*3	FAO Codes in pairs
Quantity		Num*7	0-9999999
Transhipped From	TF	Char*7	IRCS Code	International Radio Call Sign of the donor vessel
Transhipped To	TT	Char*7	IRCS Code	International Radio Call Sign of the receiving vessel
Coastal state	CS	Char*3	ISO-3166	Coastal state
Port Name	PO	Char*20		Name of the actual port
Reporting Details	Catch	CA			Aggregate catch, landed or transhipped, taken by fishing vessels of the Contracting Party, by species as listed in tonnes live weight, rounded to tonnes, in pairs as needed
Species		Char*3	FAO species code
Quantity		Num*6	0-9999999
Cumulative catch	CC			Cumulative aggregate catch, landed or transhipped, taken by fishing vessels of the Contracting Party, by species as listed in tonnes live weight, rounded to tonnes, in pairs as needed
Species		Char*3	FAO species code
Quantity		Num*6	0-9999999
Relevant Area	RA	Char*6	ICES/NAFO Codes	Code for the relevant fishing area
Zone	ZO	Char*3	ISO-3166	The code for a Contracting Party’s zone
Year and month	YM	Num*6	YYYYMM	The relevant year and month of reporting
Surveillance/ Observed details	Latitude	LA	Char*5	NDDMM (WGS-84)	e.g. //LA/N6535 = 65°35′ North
Longitude	LO	Char*6	E/WDDDMM (WGS-84)	e.g. //LO/W02134 = 21°34′ West
Speed	SP	Num*3	Knots * 10	e.g. //SP/105 = 10,5 knots
Course	CO	Num*3	360° degree scale	e.g. //CO/270 = 270°
Activity	AC	Char*3	Activity code	First 3 characters of the activity, see Part B of Annex XI
Means of Surveillance	MI	Char*3	NEAFC Code	‘VES’ = surface vessel, ‘AIR’ = fixed wing aircraft, ‘HEL’ helicopter
Assigned Inspector CP ID	AI	Char*7	NEAFC Code	ISO-3166 code for the Contracting Party followed by 4 digit number repeated as needed
Observation Ser. No.	OS	Num*3	0 - 999	Serial number of the observation during relevant patrol in the Regulatory Area
Date of sighting	DA	Num*8	YYYYMMDD	Date when the vessel is sighted
Time of sighting	TI	Num*4	HHMM	Time in UTC when the vessel is sighted
Object Identification	OI	Char*7	IRCS Code	International Radio Call Sign of the sighted vessel
Photography	PH	Char*1		Was there a photography taken, ‘Y’ or ‘N’
Free Text string	MS	Char*255		Free text area

C.2 Field codes used in Annexes, but not used in the electronic exchange of data between the NEAFC Secretary and the Contracting Parties

Category	Data Element	Field code	Type	Contents	Definitions
Logbook	Daily catch	CD			The total catch retained on board by species of the number of fishing operations per 24 hours period
Species		Char*3	FAO species code	FAO species code for species listed in Annex II
Quantity		Num*7	0-9999999	Live weight in kilogrammes
Total number of hauls/fishing operations during the day	FO	Num*6	0-999999	Number of fishing operations per 24 hours period
Catch discarded	RJ			Quantity caught and discarded by species
Species		Char*3	FAO species code	FAO species code
Quantity		Num*7	0-9999999	Live weight in kilogrammes
Transmission used	TU			Name of radio station through which the report is transmitted
Masters name	MA	Char*30		Name of master
Production logbook	Quantity produced	QP			Quantity produced by species per day
Species name				FAO species code
Quantity				Total product weight in kilogrammes
Product form				Product form code (Part E of Annex XI)
Quantity				Product weight in kilogrammes
				Product form code and weight of the product: use as many pairs as needed to cover all products
Cumulative production of the period	AP			Total quantity produced since the entry into the Regulatory Area by species
Species name				FAO species code
Quantity				Total product weight in kilogrammes
Product form				Product from code (Part E of Annex XI)
Quantity				Product weight in kilogrammes
				Product form code and weight of the product: use as many pairs as needed to cover all products
Product code	PR	Char*1		Product code Part E of Annex XI
Type of packing	TY	Char*3		Type of packing Part F of Annex XI
Unit weight	NE			Net product weight in kilogrammes
Number of units	NU			Number of units packed

C.3 Field codes described in C.1 or C.2 listed alphabetically

Field code	Data element	Used in report or message
AC	Activity	OBS
AD	Address destination	All
AI	Assigned Inspector	SEN
AP	Cumulative production of the period	Production logbook
CA	Catch	REP, JUR ,CAT, COX, Logbook
CC	Cumulative catch	REP, JUR, Logbook
CD	Daily catch	Logbook
CO	Course	OBS
CR	Cancelled report	CAN
CS	Coastal state	POR
DA	Date	COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, SEN, SEX, OBS,Logbook, Production logbook, RET
DF	Days Fished	CAT, COX
ED	End Date	LIM, AUT
ER	End Record	All
FO	Total number of hauls / fishing operations during the day	Logbook
FR	From	All
FS	Flag State	NOT, OBS
GE	Fishing Gear	NOT, Logbook
IR	Contracting Party internal reference number	NOT, WIT, LIM, AUT, SUS, COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, Logbook, Production logbook
IS	Date of issuing	AUT
KG	Transferred species	TRA, POR, Logbook
LA	Latitude	COE, CAT, COX, TRA, POR, MAN, SEN, SEX, OBS, Logbook
LG	Longitude (decimal)	POS, ENT
LO	Longitude	COE, CAT, COX, TRA, POR, MAN, SEN, SEX, OBS, Logbook
LT	Latitude (decimal)	POS, ENT
LU	Limited Authorisation	NOT
MA	Masters name	Logbook, Production logbook
MI	Means of Surveillance	SEN, SEX
MS	Free Text string	OBS
NA	Vessel name	NOT, WIT, LIM, AUT, SUS, COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, OBS, Logbook, Production logbook
NE	Unit weight	Production logbook
NU	Number of units	Production logbook
OB	Quantity onboard	COE, POR, Logbook
OI	Object Identification	OBS
OS	Observation Ser. No.	OBS
PD	Predicted Date	TRA, POR
PH	Photograph	OBS
PO	Port Name	NOT, POR
PR	Product code	Production logbook
PT	Predicted Time	TRA, POR
QP	Quantity produced	Production logbook
RA	Relevant Area	REP, JUR, LIM, Logbook
RC	Radio Call Sign	All
RD	Record Date	All
RE	Return Error Number	RET
RJ	Catch discarded	Logbook
RN	Record Number	All
RR	Regulated Resources	AUT, SUS
RS	Return Status	RET
RT	Record Time	All
SD	Start Date	WIT, LIM, AUT, SUS
SN	Species name	Production logbook, LIM
SP	Speed	OBS
SQ	Sequence Number	COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN
SR	Start Record	All
TF	Transhipped From	TRA, Logbook
TI	Time	All
TM	Type of Message	All except Logbook and Production logbook
TN	Trip Number	ENT, COE, CAT, COX, EXI, POS, MAN, TRA, POR, Logbook
TP	Vessel type	NOT, OBS
TT	Transhipped To	TRA, Logbook
TU	Transmission used	Logbook
TY	Type of packing	Production logbook
VC	Vessel Charterer	NOT
VL	Vessel Length	NOT
VO	Vessel Owner	NOT
VP	Vessel Power	NOT
VT	Vessel capacity	NOT
XR	Ext. registration	NOT, OBS, COE, CAT, COX, TRA, POS, MAN, POR, WIT, AUT, LIM, SUS
YM	Year and month	REP, JUR
YR	Year of the report cancelled	CAN
ZO	Zone	JUR

D. 1 Structure of reports and messages as laid down in Annex III when forwarded by Member States to the NEAFC Secretary

—the address (AD) shall be replaced by the address of the NEAFC Secretary (XNE);

—the data elements ‘record date’ (RD), ‘record time’ (RT), ‘record number’ (RN) and ‘from’ (FR) shall be inserted.

Where appropriate, each Member State shall retransmit to the NEAFC Secretary reports and messages received from its vessels in accordance with Articles 9 and 11 of Regulation (EU) No 1236/2010, subject to the following amendments:

D. 2 Return messages

a)Return message format:Data Element | Field Code | Mandatory/Optional | RemarksStart Record | SR | M | System detail; indicates start of recordAddress | AD | M | Message detail; destination, Contracting Party sending the reportFrom | FR | M | Message detail; XNE is NEAFC (who is sending the return message)Type of message | TM | M | Message detail; message type RET for return messageSequence number | SQ | O | Reporting detail; serial number of the report from the vessel in the relevant year, copied from the report which is received.Radio call sign | RC | O | Reporting detail; international radio call sign of the vessel, copied from the report which is received.Return Status | RS | M | Reporting detail; code showing whether the report/message is acknowledged or not (ACK or NAK)Return error number | RE | O | Reporting detail; number showing the type of error. See table b)for return error numbersRecord number | RN | M | Reporting detail; record number of the report/message which is receivedDate | DA | M | Message detail; date of transmission of the RET messageTime | TI | M | Message detail; time of transmission of the RET messageEnd of Record | ER | M | System detail; indicates end of the record

b)Return error numbers:Subject/Annex | Error Numbers | Error causeRejected (NAK)Follow-up action required | Accepted and Stored (ACK)Follow-up action required | Accepted and Stored (ACK) with warningCommunication | 101 | | | Message is unreadable| 102 | | | Data value or size out of range| 104 | | | Mandatory data missing| 105 | | | This report is a duplicate; attempt to re-send a report previously rejected| 106 | | | Unauthorised data source| | | 150 | Sequence error| | | 151 | Date/Time in the future| | | 155 | This report is a duplicate; attempt to re-send a report previously acceptedAnnex II | | | 250 | Attempt to re-Notify a vessel| | 251 | | Vessel is not Notified| | 252 | | Species not AUT, or LIM or SUSAnnex VIII | | 301 | | Catch prior to Catch on Entry| | 302 | | Transhipment prior to Catch on Entry| | 303 | | Catch on Exit prior to Catch on Entry| | 304 | | No Position received (CAT, TRA, COX)| | | 350 | Position without Catch on EntryAnnex X | 401 | | | Surveillance Exit prior to Surveillance Entry| | 450 | | Observation without Surveillance Entry| | 451 | | Inspectors or craft not notified

c)Identification of duplicate messages and reports:Message/Reports | Data Elements| TM | AD | SQ | RC | LA/LT | LO/LG | SP | CO | DA | TI | OB | CA | RA | DF | KG | TT | TF | PD | PT | CS | PO | CR | YRPosition | POS | y | | y | y | y | | | y | y | | | | | | | | | | | | |Entry | ENT | y | | y | y | y | | | y | y | | | | | | | | | | | | |Exit | EXI | y | | y | y | y | | | y | y | | | | | | | | | | | | |Manual | MAN | y | | y | y | y | | | y | y | | | | | | | | | | | | |Catch on Entry | COE | y | | y | | | | | y | y | y | | | | | | | | | | | |Catch | CAT | y | | y | | | | | Y | Y | | Y | Y | Y | | | | | | | | |Catch on Exit | COX | y | | y | | | | | Y | Y | | Y | Y | Y | | | | | | | | |Transhipment | TRA | y | | y | | | | | Y | Y | | | | | Y | Y | Y | Y | Y | | | |Port of Landing | POR | y | | y | | | | | Y | Y | Y | | | | Y | | | Y | Y | Y | Y | |Cancel | CAN | y | | y | | | | | y | y | | | | | | | | | | | | Y | YFor each message, if data in data-elements marked ‘Y’ is identical, then identify message as duplicate

If a Contracting Party so requests, the NEAFC Secretary shall send a return message every time an electronic transmission of a report or message is received.

Annex XI

A.Main Vessel Types
FAO Code	Type of vessel
BO	Protection vessel
CO	Fish training vessel
DB	Dredger non continuous
DM	Dredger continuous
DO	Beamer
DOX	Dredger NEI
FO	Fish carrier
FX	Fishing vessel NEI
GO	Gill netter
HOX	Mother ship NEI
HSF	Factory mother ship
KO	Hospital ship
LH	Hand liner
LL	Long liner
LO	Liner
LP	Pole and line vessel
LT	Troller
MO	Multipurpose vessels
MSN	Seiner hand liner
MTG	Trawler drifter
MTS	Trawler purse seiner
NB	Lift netter tender
NO	Lift netter
NOX	Lift netter NEI
PO	Vessel using pumps
SN	Seine netter
SO	Seiner
SOX	Seiner NEI
SP	Purse seiner
SPE	Purse seiner European
SPT	Tuna purse seiner
TO	Trawler
TOX	Trawlers NEI
TS	Side trawler
TSF	Side trawler freezer
TSW	Side trawler wetfish
TT	Stern trawler
TTF	Stern trawler freezer
TTP	Stern trawler factory
TU	Outrigger trawlers
WO	Trap setter
WOP	Pot vessels
WOX	Trap setters NEI
ZO	Fish research vessel
DRN	Drifnetter

XII

Confidential treatment of electronic data

Member States shall, when transmitting and receiving electronic data, take the necessary measures to comply with the confidentiality and security provisions set out in Recommendations approved by the NEAFC Commission.

Article 1Definitions#

Article 2Contact points#

Article 3Participation of the Union#

Article 4Recording of catches#

Article 5Reporting of catches of regulated resources and position#

Article 6Global reporting of catches#

Article 7Designated body#

Article 8Identification of inspectors and of inspection means#

Article 9Inspection activities#

Article 10Surveillance procedure#

Article 11Inspection reports#

Article 12Prior notification of entry into port#

Article 14Port inspection reports#

Article 15Designated body#

Article 16Communication to the NEAFC Secretary#

Article 17Common provisions on data security and confidentiality#

Article 18Data from inspections#

Article 19Data processing systems#

Article 20Repeal#

Article 21Entry into force#

Defined terms · 2

History · 1 version

Connections

Article 1Definitions#

Article 2Contact points#

Article 3Participation of the Union#

Article 4Recording of catches#

Article 5Reporting of catches of regulated resources and position#

Article 6Global reporting of catches#

Article 7Designated body#

Article 8Identification of inspectors and of inspection means#

Article 9Inspection activities#

Article 10Surveillance procedure#

Article 11Inspection reports#

Article 12Prior notification of entry into port#

Article 14Port inspection reports#

Article 15Designated body#

Article 16Communication to the NEAFC Secretary#

Article 17Common provisions on data security and confidentiality#

Article 18Data from inspections#

Article 19Data processing systems#

Article 20Repeal#

Article 21Entry into force#