Chapter 2, Article 14 · Commission Implementing Regulation (EU) 2025/1290

Contents

Article 14Authentication of documents#

1.All systems and software shall require their users to authenticate the following documents or elements:

(a)as regards the notifier:

(i)the notification document upon submission in accordance with Article 5 of Regulation (EU) 2024/1157 or upon submission of additional information and documentation in accordance with Article 8(3) and (8) of Regulation (EU) 2024/1157;

(ii)the movement document set out in Annex IB to that Regulation (‘the movement document’) as completed in accordance with Article 16(2) of that Regulation;

(iii)a request to change details or conditions related to a shipment in accordance with Article 17(1) of that Regulation;

(b)as regards the competent authority:

(i)the information it requests or provides in accordance with Article 8(1), (4) to (7), (9), (10) and (11) or (12) of Regulation (EU) 2024/1157, or where relevant its acknowledgment of receipt;

(ii)any decision concerning a notification in accordance with Article 9 or Article 17(2) of that Regulation;

(c)as regards the facility to which waste under a consented notification is shipped:

(i)the receipt of the waste in accordance with Article 15(3) or Article 16(5) of Regulation (EU) 2024/1157;

(ii)as appropriate, the certificates upon submission in accordance with Article 15(5) or Article 16(6) of that Regulation;

(d)as regards the person who arranges the shipment:

(i)the submission of the form set out Annex VII of Regulation (EU) 2024/1157 (‘Annex VII document’);

(ii)the transfer of waste to a carrier;

(e)as regards the facility to which waste subject to Article 18 of Regulation (EU) 2024/1157 is shipped:

(i)the receipt of the waste in accordance with Article 18(8) of that Regulation;

(ii)the certificates upon submission, as relevant, in accordance with Article 18(9) of that Regulation;

(f)as regards the carrier: the taking over of the waste the carrier transports in accordance with box 8 of the movement document or in accordance with box 5 of the Annex VII document;

(g)as regards the consignee: receipt of the waste in accordance with box 17 of the movement document or in accordance with box 13 of the Annex VII document;

(h)as regards the original waste producer: the submission of the notification document as required pursuant to Article 5(2) of Regulation (EU) 2024/1157 and the Annex VII document as required pursuant to Article 18(4) of that Regulation.

2.The authentication referred to in paragraph 1 shall provide the following information:

(a)date and time of authentication, accurate to seconds, including time zone code;

(b)name and surname of the user performing the authentication;

(c)function of the user performing the authentication of documents in the competent authority or for the operator, as appropriate.

3.All systems and software shall exchange the information referred to in paragraph 2 in accordance with Article 12.

4.All systems and software shall record and maintain audit logs containing the information set out in paragraph 2 and provide those logs upon request of the authorities.

Defined terms · 27

Show every defined term

Annex VII
means Annex VII to the Regulation (EU) 2024/1157, that is used for shipments of waste subject to the general information requirements referred to in Article 18 of that Regulation;
Annex VII document number
means the number assigned in the systems to a specific submission of information in accordance with the form set out in Annex VII of Regulation (EU) 2024/1157;
API
means the technical interface used for machine-to-machine connection, that allows access to the central system;
authorities
means the competent authorities defined in Article 3, point (9), of Regulation (EU) 2024/1157 and authorities involved in inspections;
Boolean
means that the value shall be either ‘yes’ or ‘no’.
box of Annex I
refers to box of Annex I of the Delegated Regulation (EU) 2024/2571.
CA
means competent authority;
central system
means a digital system for shipments of waste referred to in Article 27(3) of Regulation (EU) 2024/1157 and operated by the Commission;
Economic Operator Registration and Identification number (EORI number)
means ‘Economic Operator Registration and Identification number (EORI number)’ as defined in Article 1, point (18), of Commission Delegated Regulation (EU) 2015/2446;
eFTI platform
means eFTI platform as defined in Article 3, point (10), of Regulation (EU) 2020/1056 of the European Parliament and of the Council;
Facility
means a facility receiving waste or a consignee.
GUI
means the visual interface used to access the central system directly through a website that is operated by the Commission as a part of the central system;
inspection system
means a system that is operated by an inspection authority in a Member State or by the Commission, for the purposes of retrieving information and documents referred to in Article 27(1) of Regulation (EU) 2024/1157 and that connects with the central system through an API;
interim facility
means a facility that carries out interim recovery or interim disposal operations of waste;
local system
means a system that is operated by a competent authority in accordance with Article 27(4) of Regulation (EU) 2024/1157 and that connects with the central system through an API;
movement document number
means the number assigned in the systems to a specific submission of information in accordance with the movement document set out in Annex IB to the Regulation (EU) 2024/1157;
operator
means any natural or legal person, who carries out, plans to carry out or is involved in carrying out a shipment of waste, and acts as a notifier, a person who arranges a shipment, a carrier, a consignee, a waste producer or a waste management facility, irrespective of whether this person acts in a professional capacity or not, excluding competent authorities and authorities involved in inspections;
PIC
means the procedure of prior written notification, as referred to in Article 5 of Regulation (EU) 2024/1157;
PWAS
means a person who arranges the shipment;
site
means a location of an operator having a different address or name from the address or name indicated by such operator during their first registration in the systems or software, that is allowed under the respective national law to use the same main identification number as the operator concerned;
software
means any software other than the central system or local system, which is used for the purpose of submitting and exchanging information and documents referred to in Article 27(1) of Regulation (EU) 2024/1157 and that connects with the central system via an API;
subsequent interim or non-interim facility located in the country of destination
means a facility that carries out interim or non-interim recovery or interim or non-interim disposal operations of waste after it was shipped pursuant to Article 15(5) of Regulation (EU) 2024/1157.
systems
means the central system and the local systems;
user
means any natural person using the central system, local system or other software;
UUID
means a label uniquely identifying data elements and the relationship between them;
Validated
means that the systems are required to automatically verify the data provided in a given field;
working day
means any day from Monday to Friday excluding 1 January, 1 May, 15 August, 1 November, 25 December, 26 December.