Article 2, Point (21) · Regulation (EU) 2023/2667

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(21)in Article 45(2), the following points are added:

(g)for laying down requirements concerning the format of the personal data referred to in Article 7b(3) and 7b(6) to be inserted in the online application form, in accordance with Article 7b, as well as parameters and verifications to be implemented for ensuring the completeness of the application and the coherence of those data;

(h)for laying down the technical requirements concerning the format of supporting documents, travel medical insurance and copy of travel document in digital format to be provided via the EU VAP, in accordance with Articles 7c and 7d;

(i)for laying down the requirements of the secure account service, including the arrangements for access and authentication, the retention period for data stored therein and for uncompleted applications or applications which do not pass the competence and admissibility check, in accordance with Article 7b;

(j)for laying down the requirements concerning the payment tool, including the procedures for reimbursing applicants, in accordance with Article 7e;

(k)for laying down the requirements concerning the appointment tool referred to in Article 7e(2), including the procedure for confirming of appointments, and the link to existing appointment tools or information on walk-in appointments to be configured by the consulates or external service providers, in accordance with Article 7e, as well as the technical arrangements to ensure that any family member of a Union citizen to whom Directive 2004/38/EC applies or of a third-country national enjoying the right to free movement equivalent to that of Union citizens under an agreement between the Union and its Member States, on the one hand, and a third country, on the other, or of UK nationals who are beneficiaries of the EU-UK Withdrawal Agreement in the host State, as defined in the EU-UK Withdrawal Agreement, for which the visa application is made can benefit from an accelerated procedure;

(l)for laying down the authentication scheme for external service provider staff members using the external service provider gateway, in accordance with Article 7f;

(m)for laying down technical specifications of the notifications, including details on their format and printable versions, in accordance with Article 7g;

(n)for laying down detailed rules on the conditions for the operation of the web service and the data protection and security rules applicable to the web service, in accordance with Article 7h, including unique identifiers for applicants;

(o)for laying down model contingency plans regarding fall-back procedures for the cases of a technical impossibility to access data at the external borders referred to in Article 18e(1) and (2), including the procedures to be followed by border authorities, in accordance with Article 18e;

(p)for laying down the technical specifications and functionalities of the chatbot hosted by the EU VAP in accordance with Article 7a(6);

(q)for specifying the responsibilities and the relationships between Member States as joint controllers for the processing of the personal data in EU VAP;

(r)for specifying the relationship between the joint controllers and the processor, and the responsibilities of the processor.’;

Defined terms · 6

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application form
means the harmonised application form set out in Annex I, available either online via the EU Visa Application Platform (EU VAP) established in accordance with the VIS Regulation or on paper;’;
chatbot
means software that simulates human conversation through interaction by text or voice.’;
digital visa
means a visa issued in digital format in accordance with Council Regulation (EC) No 1683/95;
electronic message
means a communication sent by electronic means notifying the recipient that new information is available in their secure account.’;
electronically signed
means the confirmation of agreement online on the EU VAP through the ticking of an appropriate box on the application form;’;
read-only copy of VIS database
means a subset of VIS data relevant for the purpose of this Regulation with exception of biometric data;

Regulation (EU) 2023/2667

Defined terms · 6

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