Council Decision (EU) 2019/299

law://eu/dec/2019/299@2026-11-12

Contents

THE COUNCIL OF THE EUROPEAN UNION,Having regard to the Treaty on the Functioning of the European Union, and in particular Article 91 and Article 100(2), in conjunction with Article 218(9) thereof,Having regard to the proposal from the European Commission,Whereas:

(1)The Treaty establishing the Transport Community (‘the TCT’) was signed by the Union in accordance with Council Decision (EU) 2017/1937^note.

(2)In accordance with Article 41(3) of the TCT, the TCT has applied provisionally since 9 October 2017. It currently applies provisionally among the Contracting Parties, namely the Union, the Republic of Albania, Bosnia and Herzegovina, the former Yugoslav Republic of Macedonia, Kosovo^note, Montenegro and the Republic of Serbia.

(3)The Regional Steering Committee of the Transport Community (‘the Steering Committee’) is to adopt Decisions on certain personnel matters in order to ensure the proper implemention of the TCT.

(4)It is appropriate to establish the position to be taken on the Union's behalf in the Steering Committee as regards its Decisions on certain personnel matters, as such Decisions are necessary for the initiation of the work of the Permanent Secretariat of the Transport Community, and will have legal effects vis-à-vis the Union.

(5)The position of the Union within the Steering Committee should therefore be based on the attached draft Decisions,

HAS ADOPTED THIS DECISION:

Article 1 #

The position to be taken on the Union's behalf within the Regional Steering Committee of the Transport Community shall be based on the draft Decisions of the Steering Committee attached to this Decision.Minor changes to those draft Decisions may be agreed to by the representatives of the Union within the Steering Committee without further decision by the Council.

Article 2 #

This Decision shall enter into force on the date of its adoption.

Annex 1

Vacancy notice for the Director of the Permanent Secretariat of the Transport Community

Permanent Secretariat of the Transport Community

The Permanent Secretariat of the Transport Community is announcing a vacancy for the full-time position of

Director of the permanent secretariat of the transport community

1. The Permanent Secretariat of the Transport Community

The Transport Community is an international organisation established by the Treaty establishing the Transport Community (‘the Treaty’) that was signed on 9 October 2017 and comprises the following Contracting Parties: the European Union and the South East European Parties, namely Albania, Bosnia and Herzegovina, the former Yugoslav Republic of Macedonia, Kosovo^note, Montenegro and Serbia.

The Transport Community shall be based on the progressive integration of transport markets of the South East European Parties into the European Union transport market on the basis of the relevant acquis, including in the areas of technical standards, interoperability, safety, security, traffic management, social policy, public procurement and environment, for all modes of transport excluding air transport.

The aim of the Treaty is the creation of a Transport Community in the field of road, rail, inland waterway and maritime transport as well as the development of the transport network between the European Union and the South East European Parties.

The Permanent Secretariat of the Transport Community (‘the Secretariat’) is one of the institutions set up under the Treaty. Being the only institution with permanent staff, it provides administrative support to the other institutions of the Transport Community (the Ministerial Council, the Regional Steering Committee, the technical committees and the Social Forum), acts as a Transport Observatory to monitor the performance of the indicative TEN-T extension of the comprehensive and core networks to the Western Balkans and supports the implementation of the Western Balkans Six (WB6) Connectivity Agenda aiming to improve links within the Western Balkans as well as between the region and the European Union. It also reviews the implementation of the obligations under the Treaty.

The Secretariat has an initial staff of 18 experts (that could be expanded) and manages the Transport Community budget, which amounts to EUR 1626000 for 2019.

The working language of the Transport Community is English.

The Secretariat is based in Belgrade.

2. The position of Director of the Secretariat

Under Article 30 of the Treaty and the rules on the recruitment, working conditions and geographical equilibrium of the staff of the Permanent Secretariat of the Transport Community, the Director of the Secretariat is appointed by the Regional Steering Committee following consultation of the Ministerial Council, on a proposal of the European Commission. The mandate of the Director shall not exceed three years and can be renewed no more than twice.

The Director heads and manages the Secretariat and is the legal representative and public face of the Transport Community. The Director is accountable to the Regional Steering Committee.

The Director will be responsible for the overall direction and management of the Secretariat. The Director should ensure, within the operational and budgetary framework approved by the Regional Steering Committee, professional, high quality service by the Secretariat to attain the objectives of the Treaty. The Director will be responsible to ensure a smooth coordination between the Transport Community institutions, bodies and stakeholders, for the benefit of the achievement of the Transport Community goals.

The Director will liaise with the South East European Parties, the European Commission, the Member States of the European Union, the international transport organisations, the international financial institutions including the Western Balkan Investment Framework (WBIF) and other stakeholders in order to promote the development and good functioning of the transport infrastructure in the region in line with the Trans-European Transport Network as extended to the Western Balkans. The Director will also provide support to the South East European Parties to implement the European Union legislation on transport and related areas as included and regularly updated in the Treaty.

As provided in Article 31 of the Treaty, in the performance of their duties the Director and the staff of the Secretariat shall act impartially and shall not seek nor receive instructions from any Contracting Party. They shall promote the interests of the Transport Community.

3. Main Tasks of the Director

(1)the overall performance and management of the Secretariat, its resources and personnel;

(2)the provision, in person as well as with the assistance of other Secretariat staff, of full administrative support to the Ministerial Council, the Regional Steering Committee, the technical committees and the Social Forum. This will include the preparation of meetings in cooperation with the Presidency (drafting documents and minutes, informing participants, assisting the meetings etc.);

(3)the drafting and implementation of the budget, as well as annual reporting to the Regional Steering Committee on the implementation of the budget;

(4)liaison with international financial institutions including WBIF and various transport related international organisations; developing and enhancing cooperation with organisations involved in the transport sector in the region on both bilateral and multilateral levels, attending international or regional conferences, giving presentations and promoting the objectives of the Treaty in general;

(5)ensuring that recruitment by the Secretariat will be carried out in line with the relevant rules and that the Secretariat will have highly qualified personnel to carry out its responsibilities;

(6)setting up cooperation mechanisms with transport and other relevant authorities of the South East European Parties and of the European Union and its Member States;

(7)coordinating the preparation, though not necessarily authorship, of reports and other documents related to the objectives of the Treaty and required by the Regional Steering Committee;

(8)facilitating coordination and information exchange between the Contracting Parties;

(9)endorsing and supervising the communication plan of the Secretariat.

The Director's responsibilities include:

In addition, the Director shall carry out any other tasks as requested by and under the instructions of the Regional Steering Committee.

4. Eligibility criteria

—Be a citizen of a Contracting Party or of a Member State of the European Union;

—University degree or diploma: Have:

—a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or

—a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years (this one year's professional experience cannot be included in the post-graduate professional experience required below);

—Professional experience: Have at least 14 years' post-graduate experience acquired after the required qualification referred to above was obtained;

—Relevant professional experience: Of the 14 years professional experience, have acquired at least four years in the transport sector, in transport policy or transport regulation;

—Management experience: Have at least four years professional experience gained in a senior management function;

—Languages: Have a thorough knowledge of English;

—Age limit: At the deadline for applications, be able to complete the full three-year-mandate before the end of the month in which he or she reaches the age of 66.

—Travel requirements: Medium to Intense; mostly within the South East European region and to the European Union.

To be considered for the selection procedure, applicants must meet the following eligibility criteria by the closing date for applications:

5. Selection criteria

(1)Managerial skills

—Proven capacity to manage a public body, both at strategic and at operational level;

—Sound experience in leading and motivating a team in a multicultural environment;

—Sound experience in managing budgetary and financial resources.

(2)Technical knowledgeA university degree in economics, political science, law, transport or engineering is required. In addition, the following requirements for the candidate apply:

—He or she must have extensive knowledge of regulatory policy and practice relevant to the transport sector;

—Knowledge and/or experience in the transport sector of a Contracting Party would be an asset;

—He or she must have capacity to develop a strategic vision for the Secretariat;

—Knowledge of the European Union policies and processes, in particular of the European Union transport policy, would be an asset;

—Experience of working with and/or in the South East European Parties region would be an asset;

(3)Communication

—Excellent ability to communicate orally and in writing to the public and to cooperate with stakeholders (European, international, national and local authorities, international organisations, etc.);

—Good interpersonal skills and ability to establish and maintain effective working relations in a multicultural organisation and with the Contracting Parties, Treaty bodies and stakeholders that have interests in implementing the Treaty;

—Excellent negotiation skills;

—Thorough knowledge of English orally and in writing. Knowledge of an official language of the Contracting Parties is considered an asset.

(4)International experience and knowledge of the European Union

—Thorough understanding of the European Union institutions and how they operate and interact, and of European Union policies and international activities of relevance to the activities of the Transport Community;

—Professional experience acquired in European and/or international organisations is an asset.

Applicants will be assessed on the basis of the following selection criteria:

6. Independence and declaration of interests

The Director will be required to make a declaration of commitment to act independently in the public interest and to make a declaration in respect of any interests which might be considered prejudicial to his or her independence. Applicants must confirm their willingness to do so in their application.

7. Selection and appointment

A selection panel will be set up for the selection process. This panel will invite applicants with the best profile for the specific requirements of the post to an interview, selected on the basis of their merits relevant to the post according to the criteria set out above. Candidates shortlisted by the selection panel will then be called for an interview with the Commissioner for Transport.

Following those interviews, the European Commission will propose one candidate to the Regional Steering Committee. The Regional Steering Committee may ask for a hearing of the nominee before the decision for appointment is taken. The Regional Steering Committee will decide on the appointment of the Director, following consultation of the Ministerial Council.

8. Equal opportunities

The European Commission and the Transport Community applies a policy of equal opportunities and non-discrimination in accordance with the rules on the recruitment, working conditions and geographical equilibrium of the staff of the Permanent Secretariat of the Transport Community.

9. Conditions of employmentMore details can be found in the Staff Regulations of the Transport Community at http

The Director will be appointed as staff of the Transport Community for a three-year period, with a probationary period of six months. The employment agreement may be extended twice for successive periods of three years, based on performance and subject to a decision by the Regional Steering Committee.

The place of employment is Belgrade, where the Secretariat is based.

Compensation will be commensurate with the qualifications and experience of the successful candidate, corresponding to experience and education. The annual salary will range from EUR 96000 to EUR 120000, depending on the level of experience^note.

Availability at the earliest convenience would be an advantage.

10. Application procedure

(1)a motivation letter;

(2)a curriculum vitae (CV) in English. The CV should preferably be drafted using the Euro pass CV format^note. The CV must refer to the selection criteria as listed in this vacancy notice and explain how, in the candidate's view, he or she has each of the skills and competences mentioned therein;

(3)certified copies of diplomas or certificates of studies;

(4)copy of passport/ID;

(5)employer references, work certificates or employment agreements; and

(6)a signed declaration using the attached form in Appendix.

For applications to be valid, candidates must submit:

Applications that are incomplete will be rejected.

In order to facilitate the selection process, all communication with applicants concerning this vacancy will be in English.

Applications should be sent by email to: XXXMOVE@ec.europa.eu (mail box to be created).

Applicants are asked to report any change of address in writing without delay to the email above.

Contact persons for additional information:

xxxx

11. Closing date

Applications must be sent by email no later than XXX (date of the email).

The European Commission reserves the right to extend the closing date of this vacancy by publication on the websites of the European Commission and of the Transport Community.

Shortlisted candidates will be contacted to schedule the interviews. The interviews will be held in Brussels, Belgium.

12. Important information for applicants

Applicants are reminded that the work of the selection committees is confidential. It is forbidden for applicants to make direct or indirect contact with members of those committees or for anybody to do so on their behalf.

13. Protection of personal data

The European Commission will ensure that candidates' personal data are processed as required by Regulation (EU) 2018/1725 of the European Parliament and of the Council^note.

Annex 2

Vacancy notice for the Deputy Director of the Permanent Secretariat of the Transport Community

Permanent Secretariat of the Transport Community

The Permanent Secretariat of the Transport Community is announcing a vacancy for the full-time position of

Deputy director of the permanent secretariat of the transport community/head of administrative and financial sector

1. The Permanent Secretariat of the Transport Community

The Secretariat has an initial staff of 18 experts (that could be expanded) and manages the Transport Community budget, which amounts to EUR 1626000 for 2019.

The working language of the Transport Community is English.

The Secretariat is based in Belgrade.

2. Description of the position

Under the direct supervision of the Director, the Deputy Director/Head of the administrative and financial sector will be responsible for the preparation of the budget of the Transport Community and its Secretariat and for all related staff issues. The Deputy Director will also have the responsibility of monitoring the communication strategy of the Secretariat as well as the regular maintenance of the transport databases/IT system, including the website of the Secretariat.

In the absence of the Director, the Deputy Director will take responsibility for the overall direction and management of the Secretariat.

3. Main Tasks of the Deputy Director/Head of administrative and financial sector

The main tasks will be:

On financial issues:

(1)to prepare the budget of the Transport Community as a whole and of the Secretariat in particular;

(2)to assist the Director in operationally managing the budget, in compliance with the European Union rules of financial management;

(3)to prepare operational information, as well as regular ad hoc reports for the competent institutions, relating to the preparation and management of the budget of the Transport Community; preparation of consolidate financial statements; response to the internal/external audit observations;

(4)to be in charge of the availability and operation of efficient internal control systems and maintenance of relevant accountancy records;

(5)to initiate the development and implementation of the accounting system, with a view to set an efficient and reliable reporting on financial activities, to improve the performance of the budget management and its control.

On human resources/staff matters:

(1)to liaise with the external accounting service as well as other related authorities (insurance companies/ministries);

(2)to make the overall control of the maintenance of the database related to the leave entitlements of the officials in accordance with the Staff Regulations of the Transport Community;

(3)to prepare the procedures and assist the Director in the recruitment of officials of the Secretariat, from an administrative and legal point of view.

On IT- and communication-related issues:

(1)to monitor the setting up of the Secretariat's website and its communication policy, in liaison with the Director;

(2)to monitor the regular update of the IT systems of the Secretariat, including the update of the transport databases located in the Secretariat;

(3)under the direct supervision of the Director, to organise and update the communication tools and instruments of the Secretariat; to liaise with the operational units in view to set up a communication plan for the Secretariat.

4. Eligibility criteria

—Be a citizen of a Contracting Party or of a Member State of the European Union;

—University degree or diploma: Have:

—a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or

—Professional experience: Have at least 10 years' post-graduate experience acquired after the required qualification referred to above was obtained;

—Relevant professional experience: Of the 10 years professional experience, have acquired at least four years in administration, human resources or budget departments;

—Languages: Have a thorough knowledge of English;

—Age limit: At the deadline for applications, be able to complete the full three-year-mandate before the end of the month in which he or she reaches the age of 66.

—Travel requirements: Medium to low.

To be considered for the selection procedure, applicants must meet the following eligibility criteria by the closing date for applications:

5. Selection criteria

(1)Technical knowledge

—Proven experience in operationally managing a budget;

—Extensive knowledge of managing human resources;

—Sound knowledge of European Union rules on financial management, including auditing;

—Ability to use communication tools;

—Experience in leading a small team of persons;

—Experience of working with and/or in the South East European Parties region would be an asset.

(2)Communication

—Excellent ability to communicate orally and in writing to cooperate with stakeholders (European, international, national and local authorities, international organisations, etc.);

—Thorough knowledge of English orally and in writing. Knowledge of an official language of the Contracting Parties is considered an asset.

(3)International experience and knowledge of the European Union

—Knowledge of the European Union institutions/international public management;

—Professional experience acquired in European and/or international organisations is an asset.

Applicants will be assessed on the basis of the following selection criteria:

6. Selection and appointment

Following those interviews, the European Commission will propose one candidate to the Regional Steering Committee. The Regional Steering Committee may ask for a hearing of the nominee before the decision for appointment is taken. The Regional Steering Committee will decide on the appointment of the Deputy Director, following consultation of the Ministerial Council.

7. Equal opportunities

8. Conditions of employmentMore details can be found in the Staff Regulations of the Transport Community on http

The Deputy Director will be appointed as staff of the Transport Community for a three-year period, with a probationary period of six months. The employment agreement may be extended twice for successive periods of three years, based on performance and subject to decision by the Regional Steering Committee.

The place of employment is Belgrade, where the Secretariat is based.

Compensation will be commensurate with the qualifications and experience of the successful candidate, corresponding to experience and education. The annual salary will range from EUR 72000 to EUR 84000, depending on the level of experience^note.

Availability at the earliest convenience would be an advantage.

9. Application procedure

(a)a motivation letter;

(b)a curriculum vitae (CV) in English. The CV should preferably be drafted using the Euro pass CV format^note. The CV must refer to the selection criteria as listed in this vacancy notice and explain how, in the candidate's view, he or she has each of the skills and competences mentioned therein;

(c)certified copies of diplomas or certificates of studies;

(d)copy of passport/ID;

(e)employer references, work certificates or employment agreements; and

(f)a signed declaration using the attached form in Appendix.

For applications to be valid, candidates must submit:

Applications that are incomplete will be rejected.

In order to facilitate the selection process, all communication with applicants concerning this vacancy will be in English.

Applications should be sent by email to: XXXMOVE@ec.europa.eu (mail box to be created).

Applicants are asked to report any change of address in writing without delay to the email address above.

Contact persons for additional information:

xxxx

10. Closing date

Applications must be sent by email no later than XXX (date of the email).

The European Commission reserves the right to extend the closing date of this vacancy by publication on the websites of the European Commission and of the Transport Community.

Shortlisted candidates will be contacted to schedule the interviews. The interviews will be held in Brussels, Belgium.

11. Important information for applicants

12. Protection of personal data

The European Commission will ensure that candidates' personal data are processed as required by Regulation (EU) 2018/1725 of the European Parliament and of the Council^note.

Appendix

Indicative monthly salaries of staff members of the Secretariat

1.Position	2.Monthly salary in Euros
Director	8000-10000
Deputy Director	6000-7000
Head of Division	5500-6200
Expert	4500-5000
Assistant to the Director	2500
Secretary	2000

Appendix

Applicant's declaration

Language skills:

Mother tongue: …

Other languages: …

Applicant's declaration

(1)I, the undersigned, declare that the information provided in this application form and its enclosures is correct and complete.

(2)I declare that:

(a)I am a citizen of one of the Member States of the European Union or one of the South East European Parties as listed in the Treaty establishing the Transport Community and enjoy my full rights as a citizen;

(b)I have fulfilled any obligation imposed on me by the laws concerning military service;

(c)I can produce appropriate character references to prove my suitability for the performance of the envisaged duties.

(3)Upon request, I will provide supporting documents concerning points (a), (b) and (c) of point 2 promptly, and I recognise that, if I do not provide such documents, my application will not be considered.

(4)I am aware that the following supporting documents are essential for the admissibility of my application form:

(a)documents proving the date of birth, citizenship and residence;

(b)diplomas or certificates of studies at the level required;

(c)employer references, work certificates or employment agreements.

(5)I declare that I have not been subject of a penal or disciplinary condemnation (public service or professional bodies) and that to my knowledge I am not the subject of disciplinary or criminal proceedings.

(6)I am aware that any false declaration may result in the rejection of my application or, if necessary, the termination of the employment agreement with the Permanent Secretariat of the Transport Community.

…	…
Date	Signature

Appendix

Applicant's declaration

Language skills:

Mother tongue: …

Other languages: …

Applicant's declaration

(1)I, the undersigned, declare that the information provided in this application form and its enclosures is correct and complete.

(2)I declare that:

(b)I have fulfilled any obligation imposed on me by the laws concerning military service;

(c)I can produce appropriate character references to prove my suitability for the performance of the envisaged duties.

(4)I am aware that the following supporting documents are essential for the admissibility of my application form:

(a)documents proving the date of birth, citizenship and residence;

(b)diplomas or certificates of studies at the level required;

(c)employer references, work certificates or employment agreements.

…	…
Date	Signature

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