Article 1Preliminary information on estimated costs#
In order to be granted a financial contribution of the Union the Member States shall provide, within 2 months from the official confirmation of the presence of a pest referred to in Article 17 of Regulation (EU) No 652/2014, preliminary information concerning the outbreak of the pest. That preliminary information shall be submitted by means of an electronic file, in accordance with the template set out in Annex I to this Decision. The notifications to the Commission as described in Article 1 and 2 of Implementing Decision 2014/917/EU are considered as such preliminary information.No later than 6 months after the official confirmation of the presence of the pest, Member States shall submit to the Commission an application for a grant pursuant to Article 16(1) of Regulation (EU) No 652/2014 by means of an electronic file, in accordance with templates 1 and 2 set out in Annex II to this Decision.The application shall contain the following information:
(d)where applicable, the estimated other costs essential for the eradication of the pest as referred to in Article 18(1)(e) of Regulation (EU) No 652/2014, together with an appropriate justification;
Every 3 months after the submission of the information referred to in the second paragraph, Member States shall submit updated information on the costs referred to in that paragraph.Applications for a grant for the estimated cost essential for the eradication and/or containment of a pest for which an application was already sent in previous calendar years, shall contain the updated versions of Annex II (1 and 2) to this Decision.
Within 6 months of the end date fixed in the annual financing decision or the confirmation of the completion of the eradication and/or containment of the pest, whichever is earlier, Member States shall submit to the Commission:
(a)the request for payment for the eligible costs incurred, using an electronic file in accordance with templates 1 and 2 set out in Annex III to this Decision; consequently, if applicable, the request for payment set out in Annex III (1) should be applied;
(b)a final technical report in accordance with Annex IV to this Decision;
(c)the applications for a grant for the estimated costs of compensation to owners for the values of the destroyed plants, plant products or other objects as referred to in Article 18(1)(d) of Regulation (EU) No 652/2014 shall contain Annex III (2) to this Decision.
Where the amounts of the estimated costs or the expenditure incurred by a Member State are in a currency other than the euro, the Member State concerned shall convert them into euro by applying the most recent exchange rate set by the European Central Bank prior to the first day of the month in which the application for a grant is submitted by the Member State.
PRELIMINARY INFORMATIONInformation required within two months of the official confirmation of the occurrence of primary outbreak of the pest:To be adressed to: SANTE-D4-EMERGENCY-PLANT-HEALTH@ec.europa.eu1. DateDD/MM/YY7. Pest (common name)Latin name2. Member State8. Crop / Tree (common name)3. Contact PersonLatin name4. Region9. Type of measuresEradication5. Number of hectares (affected)Containment (in the buffer zone)Other Measures6. Number of outbreaks10. EUROPHYT notification number11. Overview of the measures to be applied or that have already been applied in the affected area
Template 1A. EradicationB. Containment (in the buffer zone)C. Other protective measures (1)PRELIMINARY BUDGETNo later than six months after the official confirmation of the occurrence of primary outbreak of the pest and every three months thereafter.To be adressed to: SANTE-D4-EMERGENCY-PLANT-HEALTH@ec.europa.euFirst submissionUpdateFor the period fromDD/MM/YYtoDD/MM/YYOutbreak referenceMS / Pest / YearRegionEUROPHYT Notification DateContact person for this budget:Telephone:E-mail addressEligible MeasuresEstimated hourly rate (for official personnel)MS total estimated amount requested (In euro, VAT excluded)EU approved co-funded amount (In euro, VAT excluded) to be filled in by the CommissionEligible direct costsA. Visual inspection, sampling & trapping activities1. Costs for official personnel (2)2. Costs for contracted personnel3. Other costs (consumables, materials)
B. Laboratory tests1. Costs for official personnel (2)2. Costs for private entities contracted to perform the task3. Other costs (kits, reagents, consumables)C. Treatment of plants and plant products1. Costs for official personnel (2)2. Costs for private entities contracted to perform the task3. Costs for renting of equipment4. Other costs (consumables, materials, preventive treatment, plant products)D. Destruction and/or removal of plants1. Costs for official personnel (2)2. Costs for private entities contracted to perform the task3. Costs for renting of equipment4. Other costs (consumables, materials)E. Cleaning and/or disinfection of premises, land, water, soil, growing media, machinery and equipment1. Costs for official personnel (2)2. Costs for private entities contracted to perform the task3. Costs for renting of equipment4. Other costs (consumables, materials)F. Compensating the operators/owners concerned for treatment, destruction/removal, cleaning/disinfection1. Costs of compensation for treatment2. Costs of compensation for destruction / removal of plants3. Costs of compensation for cleaning / disinfectionG. Compensating the owners concerned for the value of the destroyed plants, plant objects or other objects1.
H. Exceptional and duly justified costs for other measures than those listed from A to G (3)1.Please explain and justifiy the measure and related costs:Sub-total:— EUR— EURIndirect costs — 7% overheads on direct costs, other than those of compensationsSub-total:— EUR— EURTotal amount (In euro, VAT excluded)Total:— EUR— EURCo-funding rate (50% / 75%)Requested amount for EU co-funding— EUR— EURDate:DD/MM/YYName of responsible:Signature:(1) Article 16.1(c) of Regulation No 652/2014.(2) Please indicate estimated hourly rate for all official personnel, in the designated column.(3) Article 18.1(e) of Regulation No 652/2014.
Template 2A. EradicationB. Containment (in the buffer zone)C. Other protective measures (1)PLAN OF ERADICATION / CONTAINMENT ACTIVITIESNo later than six months after the official confirmation of the occurrence of primary outbreak of the pest and every three months thereafter.To be adressed to: SANTE-D4-EMERGENCY-PLANT-HEALTH@ec.europa.euFirst submissionUpdateFor the period fromDD/MM/YYtoDD/MM/YYOutbreak referenceMS / Pest / YearRegionEUROPHYT Notification DateContact person for this budget:Telephone:E-mail addressMeasures implemented / to be implementedA. Detailed description of the technical measures to be implemented (Please describe below the a. plan of the measures, b. activities, c. timeline, d. eradication or containment etc.)
B. Detailed description of the goal to be achieved concerning the eradication/containment/other measures as a result of the implementation of the measures (Please describe the main goals to be achieved)Eligible MeasuresEstimated number of activitiesC. Visual inspection (Please describe below the activities)D. Sampling (Please describe below the activities)E. Trapping (Please describe below the activities)F. Laboratory/testing (Please describe below the activities)G. Treatment of plants and plant products (Please specify below the activities)H. Destruction and/or removal of plants (Please describe below the activities)I. Cleaning and/or disinfection of premises, land, water, soil, growing media, machinery and equipment (Please describe below the activities)J. Measures for compensating the operators/owners concerned for treatment, destruction/removal, cleaning/disinfection (Please describe below the activities)
K. Measures for compensating the owners concerned for the value of the destroyed plants, plant objects or other objects (Please describe below the activities)L. Exceptional and duly justified activities for other measures than those listed from A to K (1) (Please describe below the activities)M. Geographical information about the pest outbreak (please complete the table)Map of the Infected / Demarcated areaYESNOGIS signal spotYESNOLatitudes and longitudesYESNOPrefecture map (outbreak area)YESNOMember state map (outbreak area)YESNODate:DD/MM/YYName of responsible:Signature:(1) Article 18.1 (e) of Regulation No 652/2014.(2) As explained in point 5.2.1 ix) of the Guidelines for plant health emergency measures.
Template 1A. EradicationB. Containment (in the buffer zone)C. Other protective measures (1)REQUEST FOR PAYMENTunder Grant Decision SANTE/EM/PH/YEAR/NO./MSTo be adressed to: SANTE-D4-EMERGENCY-PLANT-HEALTH@ec.europa.euFirst submissionUpdateFor the period fromDD/MM/YYtoDD/MM/YYOutbreak referenceMS / Pest / YearRegionEUROPHYT Notification DateContact person for this budget:Exchange rateTelephone:E-mail addressEligible Measures and associated costs (2)Number of hours (for official personnel)MS total amount requested (In euro, VAT excluded)EU approved co-funded amount (In euro, VAT excluded) to be filled in by the CommissionEligible direct costsA. Costs for visual inspection, sampling & trapping activities1. Costs for official personnel2. Costs for contracted personnel3. Costs of consumables4. Costs of materials
B. Laboratory tests1. Costs for official personnel2. Costs for private entities contracted to perform the task3. Costs for kits and reagents4. Costs for consumablesC. Treatment of plants and plant products1. Costs for official personnel2. Costs for private entities contracted to perform the task3. Costs for renting of equipment4. Costs of consumables5. Costs of materials6. Costs for preventive treatment7. Costs for plant productsD. Costs for destruction and/or removal of plants1. Costs for official personnel2. Costs for private entities contracted to perform the task3. Costs for renting of equipment4. Costs of consumables5. Costs of materialsE. Cleaning and/or disinfection of premises, land, water, soil, growing media, machinery and equipment1. Costs for official personnel (2)2. Costs for private entities contracted to perform the task3. Costs for renting of equipment4. Costs of consumables5. Costs of materialsF. Compensating the operators/owners concerned for treatment, destruction/removal, cleaning/disinfection1. Costs of compensation for treatment2. Costs of compensation for destruction / removal of plants3. Costs of compensation for cleaning / disinfection
G. Compensating the owners concerned for the value of the destroyed plants, plant objects or other objects1.Please specify species and quantitiesH. Exceptional and duly justified costs for other measures than those listed from A to G (3)1.Please explain and justifiy the measure and related costs:Sub-total:— EUR— EURIndirect costs — 7% overheads on direct costs, other than those of compensationsSub-total:— EUR— EURTotal amount (In euro, VAT excluded)Total:— EUR— EURCo-funding rate (50% / 75%)Amount requested for EU co-fundung— EUR— EUR1. this expenditure was actually incurred, accurately accounted for, the above costs correspond to the resources employed for the work and those resources were resonable and necessary for the work;2. all supporting documents relating to the expenditure are available for inspection;3. no other Union contribution was requested for this action and all revenue accruing from operations for this action is declared to the Commission (in particular for survey for pests programmes);4. control procedures apply, in particular to verify the accuracy of the amounts declared, to prevent, detect and correct irregularities;5. all costs were incurred within the period set with the grant decision;6. all costs were paid before the submission of the request of payment.Date:Name of responsible:Signature:(1) Article 16. 1 (c) of Regulation No 652/2014.(2) The request for payment must be provided by Member States together with an excel sheet, detialing the individual costs and allowing the reconstruction of the costs included in the Request for payment.(3) Article 18.1 (e) of Regulation No 652/2014.
Template 2 — REQUEST FOR PAYMENT — COMPENSATION FOR PLANTSTo be adressed to: SANTE-D4-EMERGENCY-PLANT-HEALTH@ec.europa.euSubmission deadline:No later than six months of the end date fixed in the financial decision or the confirmation of the completion of the eradication and / or contaiment of pestOutbreak referenceMS / PEST / YEARPLANTSEUROPHYT Notification NoPlants owner or growerLocation of destructed plantsDate of destructionMethod of destructionDate of paymentSpeciesQuantity (ha/m2/number of plants)Amount paid for the market value of the plantsSurnameForenameTotalEUR 0,00PLANT PRODUCTSEUROPHYT Notification NoPlant products ownerLocation of destructed plant productsDate of destructionMethod of destructionDate of paymentType of plant productsQuantity (number of units)Amount paid for the market value of the plant productsSurnameForenameTotalEUR 0,00OTHER OBJECTSEUROPHYT Notification NoOther objects ownerLocation of destructed other objectsDate of destructionMethod of destructionDate of paymentType of objectsQuantity (number of units)Amount paid for the market value of other objectsSurnameForenameTotalEUR 0,00
A. EradicationB. Containment (in the buffer zone)C. Other protective measures (1)FINAL TECHNICAL REPORTTo be adressed to: SANTE-D4-EMERGENCY-PLANT-HEALTH@ec.europa.euFirst submissionUpdateDates of Implementation of MeasuresDD/MM/YYtoDD/MM/YYOutbreak referenceMS / Pest / YearRegionEUROPHYT Notification DateContact person for this budget:Telephone:E-mail addressActions implementedA. Detailed description of the technical measures implemented (Please describe below the a. plan of the measures, b. activities, c. timeline, d. eradication or containment etc.)
B. Detailed description of the goal achieved concerning the eradication/containment/other measures as a result of the implementation of the measures (Please describe the main goals achieved)Eligible MeasuresNumber of activities implementedC. Visual inspection (Please describe below the activities)D. Sampling (Please describe below the activities)E. Trapping (Please describe below the activities)F. Laboratory/testing (Please describe below the activities)G. Treatment of plants and plant products (Please specify below the activities)H. Destruction and/or removal of plants (Please describe below the activities)I. Cleaning and/or disinfection of premises, land, water, soil, growing media, machinery and equipment (Please describe below the activities)J. Measures for compensating the operators/owners concerned for treatment, destruction/removal, cleaning/disinfection (Please describe below the activities)
K. Measures for compensating the owners concerned for the value of the destroyed plants, plant objects or other objects (Please describe below the activities)L. Exceptional and duly justified activities for other measures than those listed from A to K (1) (Please describe below the activities)M. Geographical information about the pest outbreak (please complete the table)Map of the Infected / Demarcated areaYESNOGIS signal spotYESNOLatitudes and longitudesYESNOPrefecture map (outbreak area)YESNOMember state map (outbreak area)YESNOADDITIONAL COMPULSORY IMFORMATIONAnnex No.1. Additional documents concerning the technical measures implemented, with key figures and tables;2. Detailed maps of the demarcated area(s) at the time of implementation of measures;3. Other relevant information, useful for a better understanding of implemented measuresDate:DD/MM/YYName of responsible:Signature:(1) Article 18.1 (e) of Regulation No 652/2014.(2) As explained in point 5.2.1 ix) of the Guidelines for plant health emergency measures.