completea unit of competency or module of a VET course includes withdraw from the unit or module, or receive credit for prior learning in relation to the unit or module.
(c)the Standards for VET Regulators made under subsection 189(1) of the NVETR Act;
(d)the Australian Quality Training Framework Essential Conditions and Standards for Initial Registration, or any equivalent document prepared by a relevant Ministerial Council;
(e)the Australian Quality Training Framework Essential Conditions and Standards for Continuing Registration, or any equivalent document prepared by a relevant Ministerial Council.
Note: A number of expressions used in these regulations are defined in the Act, including the following:
For paragraph (b) of the definition of authenticated VET transcript in subsection 4(1) of the Act, the following information is prescribed (to the extent known by the Registrar at the time the transcript is prepared):
(a)the full name of the individual to whom the transcript relates;
(b)the date the transcript was prepared;
(c)the name and identifier of each unit of competency or module of a VET course in respect of which either of the following conditions is met:
(i)the individual commences the unit or module on or after 1 January 2015;
(ii)the individual is enrolled in the unit or module on 1 January 2015 and the unit or module, or part of it, is delivered on or after that date;
(d)the following information for each unit of competency or module of a VET course referred to in paragraph (c):
(i)the date the unit or module was commenced;
(ii)if completed, the date the unit or module was completed;
(iii)the name and identifier of the registered training organisation that delivered the unit or module;
(iv)the source of funding for the unit or module;
(v)the outcome for each unit or module (for example, whether or not the competency was achieved);
(e)the name and identifier of each VET qualification completed by the individual on or after 1 January 2015 if any unit of competency or module of the VET course to which the qualification relates was delivered on or after that date;
(f)the issuer of each VET qualification referred to in paragraph (e).
For paragraph 29(2)(a) of the Act, the following information is prescribed:
(a)the information mentioned in paragraph 5(c), if the individual has (to the extent known by the Registrar) not completed the unit or module referred to in that paragraph at the time access to the extract is given;
(b)the information mentioned in subparagraph 5(d)(iv).
(1)A registered training organisation is authorised to collect or use a student identifier of an individual for either or both of the following purposes:
(a)to meet the organisation’s reporting obligations under the VET standards;
(b)to assist in establishing the individual’s eligibility for a training subsidy.
(2)A registered training organisation is authorised to do any of the following for the purpose of the delivery of a VET course to an individual:
(a)collect the individual’s student identifier from, or disclose the individual’s student identifier to, another registered training organisation or a school;
(b)use the individual’s student identifier.
(3)A registered training organisation is authorised to do any of the following for the purposes of meeting its reporting obligations under the VET standards and its contractual obligations to a VET-related body:
. (a) collect a student identifier from, and disclose a student identifier to, a VET-related body;
(b)use a student identifier.
(4)A registered training organisation is authorised to disclose a student identifier of an individual to a VET-related body (other than a VET Regulator) to assist the body in establishing the individual’s eligibility to a training subsidy.
(5)A registered training organisation is authorised to use or disclose a student identifier for the purposes of section 14 of the Act (request to verify or give a student identifier).
(6)A registered training organisation is authorised to collect, use or disclose a student identifier for the purpose of assisting the Registrar to identify, investigate and resolve a problem that occurred in relation to the assignment of student identifiers.
(7)A registered training organisation is authorised to disclose a student identifier to NCVER for the purpose of meeting the registered training organisation’s obligations under the VET standards.
10Authorisation—former registered training organisations#
(1)A former registered training organisation is authorised to collect a student identifier from, or disclose a student identifier to, a VET-related body (other than a VET Regulator) for the purpose of enabling the organisation to meet its contractual obligations.
(2)A former registered training organisation is authorised to do either or both of the following for the purposes of acting in accordance with its current or former reporting obligations under the VET standards:
(a)collect or use a student identifier;
(b)disclose a student identifier to NCVER or to a VET-related body.
(1)A school is authorised to do any of the following for the purpose of delivering and reporting on a VET course that is being, or was, undertaken by an individual as part of the individual’s education at or through the school:
(a)collect the individual’s student identifier from, or disclose the individual’s student identifier to, any of the following:
(i)a registered training organisation;
(ii)another school;
(iii)a VET-related body, other than a VET Regulator;
(b)use the individual’s student identifier.
(2)A school is authorised to collect, use or disclose a student identifier for the purpose of assisting the Registrar to identify, investigate and resolve a problem that occurred in relation to the assignment of student identifiers.
(3)NCVER is authorised to collect a student identifier from, or disclose a student identifier to, the Registrar, or use a student identifier, for either or both of the following purposes:
(a)for the purposes of research referred to in subsection 18(2) of the Act;
(b)to enable the Registrar to prepare an authenticated VET transcript.
(3A)NCVER is authorised to disclose a student identifier to a VET-related body (other than a VET Regulator), or use a student identifier, for the purposes of the body using or disclosing the student identifier under subsection 13(3), (6), (7), (8) or (9).
(4)NCVER is authorised to collect, use or disclose a student identifier for the purpose of assisting the Registrar to identify, investigate and resolve a problem that occurred in relation to the assignment of student identifiers.
(5)NCVER is authorised to do any of the following:
(a)collect a student identifier from a VET Regulator;
(b)use a student identifier collected under paragraph (a);
(c)disclose a student identifier to a VET Regulator.
13Authorisation—VET-related bodies other than a VET Regulator#
(1)This section applies to a VET-related body, other than a VET Regulator.
(2)The body is authorised to do any of the following to enable a registered training organisation to comply with the organisation’s reporting obligations under the VET standards:
(a)collect a student identifier from, or disclose a student identifier to, a registered training organisation;
(6)The body is authorised to do any of the following for the purpose of delivering and reporting on a VET course that is being, or was, undertaken by an individual as part of the individual’s education at or through a school:
(a)collect the individual’s student identifier from, or disclose the individual’s student identifier to, the school;
(7)The body is authorised to collect a student identifier from, or disclose a student identifier to, a former registered training organisation for purposes related to:
(a)the organisation’s contractual obligations; or
(b)the organisation’s current or former reporting obligations under the VET standards.
(b)to the Registrar for the purposes of subsection 18(2) of the Act (use or disclosure by Registrar for purposes of research).
(9)The body is authorised to collect, use or disclose a student identifier for either or both of the following purposes:
(a)auditing registered training organisations that receive funding from the Commonwealth or a State or Territory;
(b)assisting the Registrar to identify, investigate and resolve a problem that occurred in relation to the assignment of student identifiers.
(10)The body is authorised to use or disclose a student identifier for the purposes of section 14 of the Act (request to verify or give a student identifier).
(1)A VET Regulator is authorised to collect a student identifier from a registered training organisation, and use the student identifier, to enable the organisation to comply with its reporting obligations under the VET standards.
(2)A VET Regulator is authorised to use or disclose a student identifier for the purposes of section 14 of the Act (request to verify or give a student identifier).
(3)A VET Regulator is authorised to collect, use or disclose a student identifier for the purpose of performing its functions under the following as in force from time to time:
(a)its constituent legislation (see subsection (4));
(b)the Standards for VET Regulators made under subsection 189(1) of the NVETR Act;
(c)the Australian Quality Training Framework Essential Conditions and Standards for Initial Registration, or any equivalent document prepared by a relevant Ministerial Council;
(d)the Australian Quality Training Framework Essential Conditions and Standards for Continuing Registration, or any equivalent document prepared by a relevant Ministerial Council.
(4)For subsection (3), constituent legislation for a VET Regulator means:
(b)for the Victorian Registration and Qualifications Authority—the Education and Training Reform Act 2006 (Vic.); or
(c)for the Training Accreditation Council—the Vocational Education and Training Act 1996 (WA).
(5)A VET Regulator is authorised to collect, use or disclose a student identifier for the purpose of assisting the Registrar to identify, investigate and resolve a problem that has occurred in relation to the assignment of student identifiers.
(6)A VET Regulator is authorised to disclose an individual’s identifier to NCVER for the purposes of meeting the VET Regulator’s obligations under the VET standards.
(1)A VET admission body is authorised to do any of the following for the purposes of its administration of VET, including VET programs:
(a)collect a student identifier from, or disclose a student identifier to, a VET-related body (other than a VET Regulator);
(b)use a student identifier.
(2)A VET admission body is authorised to collect, use or disclose a student identifier for the purpose of assisting the Registrar to identify, investigate and resolve a problem that has occurred in relation to the assignment of student identifiers.
15AAuthorisation—Regional University Study Hubs Program#
(1)This section applies if a grant has been made to an entity under Part 2-3 of the Higher Education Support Act 2003, under the program specified in subsection 64(1) of the Higher Education Support (Other Grants) Guidelines2022 (that is, the Regional University Study Hubs Program).
(2)The entity is authorised to:
(a)collect or use a student identifier of an individual who is registered with the entity or to whom the entity provides support; or
(b)disclose a student identifier of such an individual to the Secretary of, or an APS employee in, the Education Department or a third party engaged by the Education Department;
for the purposes of assisting the Education Department to administer, or to undertake policy development in relation to, that program.
15BAuthorisation—Suburban University Study Hubs Program#
(1)This section applies if a grant has been made to an entity under Part 2-3 of the Higher Education Support Act 2003, under the program specified in subsection 66A(1) of the Higher Education Support (Other Grants) Guidelines2022 (that is, the Suburban University Study Hubs Program).
(2)The entity is authorised to:
(a)collect or use a student identifier of an individual who is registered with the entity or to whom the entity provides support; or
(b)disclose a student identifier of such an individual to the Secretary of, or an APS employee in, the Education Department or a third party engaged by the Education Department;
for the purposes of assisting the Education Department to administer, or to undertake policy development in relation to, that program.
An entity that receives a student identifier for a research purpose under subsection 18(2) of the Act is authorised to collect and use the identifier for that purpose.
Note: Subsection 18(2) of the Act allows the Registrar to use or disclose a student identifier for purposes of certain research relating to education or training or requiring the use of student identifiers or information about education or training.
(3)For the purposes of subsections (1) and (2), this subsection applies to the collection, use or disclosure of a student identifier if all of the following apply:
(a)the student identifier has been collected in accordance with the Data Provision Requirements, or any equivalent requirements in a non-referring State;
(b)the collection, use or disclosure is:
(i)for the purpose of facilitating the provision of data in accordance with the Data Provision Requirements, or any equivalent requirements in a non-referring State; and
(ii)if subsection (1) applies—for the purpose of designing, building, operating, maintaining or testing the VET data system to which the contract relates in accordance with the contract; and
(iii)if subsection (2) applies—in connection with the VET data system contractor carrying out a purpose mentioned in subparagraph (ii) of this paragraph in accordance with the contract;
(c)if the contract was entered into after the commencement of this section—the VET data system contractor is obliged under a contract, in relation to information that is:
(i)collected in accordance with the Data Provision Requirements, or any equivalent requirements in a non-referring State; and
Nothing in this Part authorises an entity to use a student identifier of an individual:
(a)as the entity’s own identifier of the individual; or
(b)for the purposes of printing the individual’s student identifier on a student card issued by the entity for the individual.
Note: Subsection 19(2) of the Act contains a similar prohibition to paragraph (a) in relation to an individual consenting to an entity collecting, using or disclosing the individual’s student identifier.
19Amendments made by the Student Identifiers Amendment (Authorised Collection, Use or Disclosure—Regional University Centres Program) Regulations2021#
Section 15A, as inserted by the Student Identifiers Amendment (Authorised Collection, Use or Disclosure—Regional University Centres Program) Regulations2021, applies in relation to the use or disclosure of a student identifier on or after the commencement of this section, regardless of when the student identifier was collected.
20Amendments made by the Student Identifiers Amendment (Authorised Collection, Use or Disclosure—Study Hubs Programs) Regulations2024#
Section 15B, as inserted by the Student Identifiers Amendment (Authorised Collection, Use or Disclosure—Study Hubs Programs) Regulations2024, applies in relation to the use or disclosure of a student identifier on or after the commencement of this section, regardless of when the student identifier was collected.
21Amendments made by the Student Identifiers Amendment (2026 Measures No. 1) Regulations2026#
(1)Subsection 12(3A), as inserted by Schedule 1 to the Student Identifiers Amendment (2026 Measures No. 1) Regulations2026, applies in relation to the use or disclosure of a student identifier on or after the commencement of that Schedule, regardless of when the student identifier was collected.
(2)Sections 16A and 16B, as inserted by Schedule 2 to the Student Identifiers Amendment (2026 Measures No. 1) Regulations2026, apply in relation to the use or disclosure of a student identifier on or after the commencement of that Schedule, regardless of when the student identifier was collected.